Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist to support our property management accounting operations. This role is AP-focused and responsible for processing invoices, payments, and vendor documentation accurately and efficiently within a fast-paced but well-structured environment.

This position is ideal for someone who enjoys working within established systems, values accuracy and organization.

Key Responsibilities

Accounts Payable Processing 

• Process credit card transactions through the Yardi P2P system, ensuring accuracy and timeliness from summary report through posting
   
• Verify transaction details, confirm required receipts are submitted, and review expense nature to ensure correct GL coding
   
• Enter online payments and wire transfers into Yardi Voyager with proper coding and documentation
   

Invoice Review & Workflow Management

• Review incoming invoices for accuracy and completeness
   
• Assign appropriate GL coding and route invoices through the Yardi P2P approval workflow
   
• Post fully approved invoices accurately and in a timely manner
   

Payments & Vendor Management

• Coordinate and process check printing in accordance with company policies
   
• Set up new vendors in Yardi, including collection of W-9s and insurance certificates
   
• Maintain accurate vendor records and documentation
   

Reporting & Compliance Support

• Generate and provide Open Payables Reports to the Controller
   
• Assist with accounts payable reconciliation as needed
   
• Compile information and prepare annual 1099 forms in compliance with IRS requirements
   

Benefits: Medical, Vision, Dental, Life Insurance, 401(k), Paid Time Off, Holidays

• Prior hands-on experience using Yardi for accounts payable is preferred
• Minimum 2-3 years of accounts payable experience, preferably in property management or real estate  
• High School Diploma. Associate Degree preferred
• Strong understanding of AP processes and general ledger coding  
• Proficiency in Microsoft Excel  
• Excellent attention to detail, organization, and follow-through  
• Strong written and verbal communication skills  
• Familiarity with 1099 reporting requirements preferred