AR Specialist, Credits

Gold Star Foods is the leading food distributor to K-12 schools in the United States. We are a company 

devoted to providing our customers with incredible customer service. We know that it is our teammates who 

make the difference! Join our team and find out what it is like to work somewhere where you enjoy getting 

up for work every day! 

POSITION OVERVIEW:

The AR Specialist - Credits is responsible for the keying of credits and debits, creating new vendors, and 

supporting accounting staff. GS Foods is seeking a finance professional to build and lead the AR function with 

a high level of exposure across the Company.

PRINCIPLE RESPONSIBILITIES: 

  Prepare daily deposit slips/uploaded to bank and ensure timely application of payments. 

 Respond to customer inquiries regarding invoices and credit memos. 

 Assist with AR account reconciliations, including resolving credit issues. 

 Clear aged AR credits (>6 months) monthly. 

 Process customer credit memos and pricing/commodity credits and rebills for all locations. 

 Process Customer Refunds 

 Process Rebates (paybacks, transfers, write-offs) – vendors 

 Assist AR with processing Clark County uploads 

 Manage quarterly Customer Rebates/monthly billing for dishwash machines (Graves account). 

 Process manual credits/invoices for misc. issues (e.g., Sodexo, Storage Fees, PA of Agriculture, etc.) 

 Process Wells Fargo credit card product purchases 

 Set up non-product and employee vendors in the system. 

 Clear >6 months aged P.O.s monthly (ARNI) - AP 

 Assist with miscellaneous checks for the AP to get deposited timely 

 Assist with Rebate checks to get them deposited timely 

 Complete and submit Vendor credit applications. 

 Maintain accurate vendor master data and assist with 1099 reporting for non-product vendors 

 Supports Accounting tasks of the Staff Accountants when needed 

 Enter Journal Entries when requested by staff accounting team. 

 Assist other departments (AR, AP, and general finance) with special projects and tasks as directed by 

management. 

 REQUIRED SKILLS: 

 Ability to work independently and as part of a team. 

 Strong problem-solving skills and work ethics 

 Excellent verbal, written, and interpersonal communication skills. 

 Hands on knowledge of transaction applications and data entry. 

 Proficiency with Microsoft Office (Excel, Word) 

 Performs other duties as assigned.  

EDUCATION/EXPERIENCE: 

 High School Diploma (2 or 4-year college degree is preferred). 

 2-5 years of work experience in the food-service industry. 

TRAVEL REQUIREMENTS:

 0% 

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, 

duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities 

may change at any time with or without notice. 

WORKING CONDITIONS AND PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to 

successfully perform the essential duties of the job. Reasonable accommodation may be made to enable 

individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as 

needed. May require walking primarily on a level surface for periods throughout the day. Reaching above 

shoulder heights, below the waist, or lifting as required to file documents or store materials throughout the 

workday. Proper lifting techniques are required. May include lifting to 25 pounds on occasion. 

EOE M/W/Vet/Disabled:

The above duties and responsibilities are essential job functions subject to reasonable accommodation. All 

job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to 

perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, 

responsibilities or requirements as the employee may be required to perform any other duties as assigned. 

In the event of an absence where the teammate cannot perform these duties, the Manager will determine 

who shall perform these duties. 

Affirmative Action Statement:

Applicants must be currently authorized to work in the United States. We are proud to be an Equal 

Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, 

color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, 

veteran status, or any other protected factor under federal, state, or local law.