About this position
Position Description: JOB TITLE: Procurement and Inventory Coordinator
STATUS: Full-Time
REPORTS TO: Director of Operations
LOCATION: In Office
SUMMARY: The Procurement & Inventory Coordinator plays a key role in supporting the end-to-end hardware procurement lifecycle within an IT MSP environment. This position is responsible for processing sales requests, managing product orders and returns, and maintaining accurate inventory records. This individual serves as the operational backbone of inventory and procurement, collaborating closely with internal teams and external vendors to support efficient service delivery and inventory control.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following. Other duties may be assigned as necessary.
Procurement Support
- Process approved client quotes and internal sales requests through the established procurement workflow.
- Assist in all stages of the procurement process including vendor communication, order tracking, and invoice verification.
- Submit and manage Return Merchandise Authorization (RMA) and warranty service requests with vendors in a timely and professional manner.
Inventory Management
- Perform inventory transactions in the system to maintain accurate and up-to-date records of hardware, including serial numbers, MAC addresses, and configuration details.
- Conduct monthly inventory counts, reconcile discrepancies, and support audits as needed.
- Communicate all inventory counts, restocking and other changes with the Controller.
- Monitor minimum stock levels, initiate restocking requests, and assist with inventory planning and forecasting.
Operational Logistics
- Restock inventory as necessary to fulfill service team needs.
- Maintain an organized, secure, and efficient storage environment for all IT assets and materials.
- Document all asset movements, including deployment, transfer, return, and disposal.
- Support process improvement initiatives in hardware logistics and inventory workflows.
- Assist with shipping, receiving, and dispatch activities during peak periods or to provide coverage for team members on PTO.
Data Security & Compliance
- Uphold standards of confidentiality, integrity, and availability of information related to hardware assets and client systems.
- Ensure compliance with internal documentation protocols and client requirements.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Proven office management, administrative, procurement or assistant experience
Knowledge of office management responsibilities, systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
Knowledge of accounting, data and administrative management practices and procedures
Knowledge of clerical practices and procedures
Knowledge of business and management principles
Computer skills and knowledge of office software packages
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, climb stairs, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee frequently lifts and/or moves up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job generally operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
ABOUT QSG:
At QSG, we pride ourselves on a collaborative office atmosphere, driven to provide the most reliable Managed Services to every client. We treat each client like the only client.
COMMENTS:
This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.
Salary Information
$50000.00 - $55000.00
Annual Salary