Office Assistant

About Company:

At Ocean Springs Tech, Inc., we believe that success begins with people — talented, dedicated individuals who take pride in their work and care about delivering quality service to every customer. We are a well-established, full-service pool company serving the Coachella Valley since 1996. We’ve grown through consistency, trust, and a strong internal team that values accountability and quality work.

Our goal is simple: to create a place where great people can build meaningful careers while helping families and businesses enjoy sparkling, worry-free pools and spas. What started as one technician’s dream has grown into a trusted, full-service company serving the entire Coachella Valley — and we’re still growing.

As a small and growing company, we operate in a fast-paced, hands-on environment. This is not a layered corporate structure. Team members are expected to be adaptable, practical, and comfortable wearing multiple hats as business needs evolve.

Come be part of a company where hard work is appreciated, quality matters, and every team member contributes to our shared success.

Join Ocean Springs Tech, Inc. — and help us make every pool shine.

Position Overview

The Office Assistant provides high-level administrative support to the Office Manager and staff. This role focuses on maintaining organized documentation, reviewing billing and invoicing details for accuracy. This position may provide workflow guidance within the office but does not have authority to hire, fire, discipline, or independently make employment decisions. This is an excellent opportunity for a detail-oriented professional who thrives in structured, process-driven environments.

Key Responsibilities

Construction Administrative Support

• Position Overview

  The Office Assistant provides high-level administrative support to the Office Manager and staff. This role focuses on maintaining organized documentation, reviewing billing and invoicing details for accuracy.

  This position may provide workflow guidance within the office but does not have authority to hire, fire, discipline, or independently make employment decisions.

  This is an excellent opportunity for a detail-oriented professional who thrives in structured, process-driven environments.

  Key Responsibilities

  Administrative Support

  • Assist the Office Manager and staff documentation, pricing, invoicing and estimates for accuracy, job files, and internal paperwork
  • Provide support and ensure estimates and invoices are complete and properly organized before submission to management
  • Support tracking of project-related administrative requirements
  • Provide customer service to assigned clients and projects.

• Billing & Invoice Review Support

  • Review invoices and billing documentation for completeness and accuracy
  • Identify discrepancies or missing information prior to management review
  • Communicate with internal staff to clarify billing and invoicing questions
  • Assist in maintaining accurate financial documentation records

• Office Administrative Support

  • Manage inbound calls and general administrative duties
  • Maintain organized electronic and physical filing systems
  • Support data entry and internal reporting as needed
  • Assist in onboarding and training of new administrative staff on office processes

• Qualifications

  • 5+ years of administrative experience in the pool industry
  • Strong attention to detail and documentation accuracy
  • Experience reviewing billing, invoicing, or financial paperwork
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Strong written and verbal communication skills
  • Ability to work independently and prioritize tasks

• Preferred Qualifications

  • Associate’s or Bachelor’s degree in Business, Finance, Accounting, or related field

  • Experience with accounting or payroll systems (QuickBooks preferred; ADP a plus)

  • Experience in a pool company, construction, trades, or service-based business strongly preferred

  • Experience working with vendors, pricing, contracts, and budget tracking

  • Working knowledge of bookkeeping and labor-cost analysis

  • Bilingual (English/Spanish)

  • Administrative, finance, or bookkeeping certifications

  • Why Join Ocean Springs Tech, Inc.
    
    $20–$26 per hour, based on experience and demonstrated skill level
    
    

  • Vision and dental insurance

  • 401k with company match

  • Paid vacation

  • Paid holidays

  • Paid sick time

  • Stable, long-term opportunity with an established local company

  • High visibility and meaningful responsibility in a small-business setting

  • Opportunity to grow your analytical, operational, and business skills