About this position

The Legal & Compliance Administrative Assistant provides administrative and coordination support to Ubiquity’s Legal and Corporate Compliance teams. This role supports day-to-day legal operations by assisting with document organization, agreement execution coordination, scheduling, and follow-ups, helping ensure timely and accurate workflows. This position is administrative in nature and does not involve legal analysis, contract drafting, or contract review.

Key Responsibilities

Organize and maintain legal and compliance documents in designated repositories.
Assist with agreement execution using DocuSign or other approved execution platforms or methods.
Track execution status and provide follow-ups and reminders to internal stakeholders.
Assist Legal and Compliance teams by collecting and confirming required details to support updates to legal and compliance trackers.
Provide administrative support to the In-House Attorney, Head of Legal, and Corporate Compliance team.
Coordinate meetings and calendars, including across time zones.
Prepare basic status summaries and administrative reports as requested.
Handle confidential and sensitive information with discretion.

Required Qualifications

Strong organizational skills and attention to detail.
Excellent written and verbal English communication skills.
Proficiency with Google Workspace (Docs, Sheets, Drive, Slides, Calendar).
Familiarity with DocuSign or similar electronic signature and execution platforms.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Willingness to work onsite during night shift hours aligned with U.S. operations.

Preferred Qualifications

Two (2) or more years of experience in legal, compliance, or administrative support roles.
Experience supporting document management, execution tracking, and calendaring.
Familiarity with tracked changes and comments in documents.
Background in corporate, law firm, or BPO environments.