About this position
Job Summary:
We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our Finance team. This role is ideal for someone who thrives in a fast-paced CPG environment and is eager to support our transition from paper-based systems to streamlined, electronic workflows. The Accounts Payable Specialist will handle full-cycle AP responsibilities, employee reimbursements, and customer payment processing while contributing to ongoing process improvement efforts.
Key Responsibilities
Accounts Payable (Primary):
• Perform full-cycle accounts payable processing including invoice entry, three-way matching, coding, and payment scheduling.
• Verify accuracy of invoices, resolve discrepancies, and maintain vendor files.
• Prepare weekly and monthly payment runs, ensuring timely and accurate disbursements.
• Reconcile accounts payable transactions and assist with month-end close as needed.
• Collaborate with the purchasing department to ensure accuracy of POs and maintain vendor information
Process Improvement & System Transition
• Support the team in transitioning from paper-based workflows to digital AP processes and tools.
• Collaborate with the Sr. Accountant to streamline, document, and improve AP procedures.
• Identify opportunities to enhance efficiency and support best practices in an evolving financial operations environment.
Additional Financial Operations
• Process customer payments and ensure accurate application to customer accounts.
• Coordinate and process employee reimbursements, ensuring compliance with company policy.
• Provide support for audits through maintaining organized and well-documented records.
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Job Requirements:
• 3-5 years of accounts payable experience, preferably within a consumer packaged goods (CPG) company or similar fast-paced industry.
• Strong understanding of AP processes, including invoice processing, reconciliation, and payment management.
• Problem-Solving: Ability to troubleshoot discrepancies and improve workflows.
• Comfortable working through change and supporting transitions to electronic systems and improved workflows.
• Communication: Clear communicator with both internal teams and external vendors.
• High attention to detail, strong organizational skills, and ability to meet deadlines.
• Proficiency with Microsoft Excel and general ERP systems.
Preferred
• Experience with Deacom ERP.
• Prior involvement in process improvement or system implementation projects.
Salary range $75k - $85k