Senior Office Manager

Position Summary

The Senior Office Manager is responsible for overseeing the daily operations of the office and ensuring a productive and organized work environment. This role involves managing the administrative staff for payables, receivables, national accounts and billing and will act as backup to these roles.

Essential Functions

• Supervise and support administrative staff. 
• Recruit, interview, and select employees.
• Train or instruct employees in job duties or company policies.
• Evaluate employees' job performance and conformance to regulations and recommend appropriate personnel action.
• Resolve escalated administrative issues and conflicts
•  Ensure proper documentation and filing systems
• Oversee office maintenance, supplies, and equipment to ensure smooth daily operations.  
• Develop and implement office policies, procedures, and systems to improve efficiency.  
• Manage vendor relationships and negotiate contracts for office services and supplies.  
• Monitor and control office budgets and expenses.  
• Handle confidential information with integrity and discretion.  
• Act as a backup to the supervised positions.
• Perform additional duties as assigned.

Position Qualifications:

• Proven experience in office management or administrative leadership 
• Strong leadership and organizational skills.  
• Excellent communication and interpersonal abilities.  
• Ability to multitask and prioritize in a fast-paced environment.  
• Problem-solving skills and attention to detail.

Physical Demands / Work Environment:

• Occasionally lift up to 10 pounds at times.
• Prolonged periods sitting at a desk and working on a computer.
• Squatting, bending, and twisting
• Work in environment temperatures range from hot to cold, depending on the season.
• Vision (Near, distance, Color, Peripheral, Depth Perception)
• Sense of sound (Ringing telephones, alarms, horns and motorized equipment)

Skills & Abilities

Education:

High School Diploma or equivalent

Experience:

Minimum 3 years previous work-related skill, knowledge, or experience is required

Certifications/Licenses:

Valid driver’s license; driving record must meet company’s insurance requirements

Computer:

Proficiency in MS Office and office management software.