Independent AP/AR Specialist with Strong Attention to Detail

We are seeking a highly independent and conscientious AP/AR Specialist with exceptional attention to detail and a strong commitment to accuracy, efficiency, and timeliness in all financial processes. This role is ideal for a proactive self-starter who thrives in a fast-paced environment, takes ownership of their work, and delivers consistently reliable financial support.

This position is full-time, Monday – Friday, 8:00am – 5:00 pm.

About Us

Knight Office Solutions (KOS) is an independent technology dealer representing some of the best names in imaging, workflow, and IT. KOS has been voted as a Top Place to Work in San Antonio for twelve years in a row. Our mission is to help our customers reach their goals by providing client-focused technology solutions supported by a culture of service excellence and a commitment to doing the right thing.

When you join the Knight team, you will enjoy:

• Leadership that promotes a balanced life which prioritizes faith, family, health, and work.
• A culture driven by our core values focused on honesty, integrity, giving back to the community, and enjoying what you do!
• A fast-paced growth industry focused on office technology.
• Access to local leadership.
• Volunteer Paid Time Off to give back to charitable and community organizations that matter to you.
• Opportunities for professional growth and development.
• Friendly and inclusive work environment that values teamwork, feedback, and collaboration.

Also, a complete benefit package that includes:

• Medical
• Dental
• Vision
• Life Insurance
• Accidental death and disability insurance
• Short- and long-term disability insurance
• 401K (with company match)

Learn more about Knight Office Solutions here.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Past due AR activities to include unbilled contracts as well as unpaid invoices
• AR customer and office support — properly handle customer support needs related to current and past-due follow-ups, as well as research and correspondence, certificate of insurance requirements, and vendor application forms
• Ensure correct approval, sorting, coding, and matching of AP invoices/receipts
• Regularly tabulate data and compile expense reports
• Administrative duties - prepare regular and concise reports on contract billing and accounts receivable
• Prepare and work in conjunction the Controller related to check payments, lease payments, credit card payments, chargebacks or returns, 3rd party collections and write offs to include accurate filing systems
• Prepare and work in conjunction with Sales/Customer Support Specialists related to equipment order & contract payments
• Prepare / update Standard Operating Procedures as needed

Primary Objectives:

• Accuracy
• Efficiency and Timeliness
• Collection activity for unpaid balances

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Skills and Qualifications:

• Strong integrity, ethics, and professionalism
• Excellent customer service and communication skills
• Team-oriented with the ability to work independently
• Highly organized with strong attention to detail and accuracy
• Able to manage multiple tasks, adapt to interruptions, and meet deadlines
• Accepts feedback well and proactively seeks to improve processes
• Reliable, accountable, and committed to high-quality work
• Strong problem-solving and planning abilities
• Proficient in Microsoft Office (Word, Excel, Outlook); E-automate a plus
• Ability to perform basic business math and follow written or verbal instructions
• High school diploma or GED required; 2–3 years of related experience preferred
• Comfortable working in a standard office environment with light physical activity

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Apply today! 

Step 1: Apply to the position by submitting your resume, cover letter, and any relevant work examples demonstrating your expertise to Knight Office Solutions' Careers Page or via a job board.

Step 2: After you apply, we invite you to participate in a Culture Index Survey. This is 2-question survey helps us to apply your work-related needs to our position requirements, and it is also used to assist us in the development of our employees. The survey takes approximately 8 – 10 minutes to complete.

Please click Here or use this address, https://go.cultureindex.com/p/7XTHYm8aIrGD, to complete the survey and select the position that you are applying for - AP/AR Specialist. For optimal visual of directions, it's recommended that you take the survey on a computer or tablet.

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Knight Office Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, or gender.