Manager of Fiscal Services

The Organization
 

San Gabriel/Pomona Regional Center (SG/PRC) is a private, non-profit agency that is contracted with the State of California, Department of Developmental Services (DDS) to provide services and supports to individuals with intellectual and developmental disabilities. We proudly serve 30 cities across the Foothill, Pomona, and El Monte Health District within Los Angeles County. Our services span the full lifespan from infants and toddlers, school-age children, and transition-age youth to adults and aging adults. At SG/PRC, our work is guided by compassion, collaboration, integrity, and a shared commitment to making a meaningful difference in the lives of the individuals and families we serve.  

Position Description
 

Under the general direction of the Chief Financial Officer, the Manager of Fiscal Services is responsible for overseeing the Purchase of Services (POS) operations, ensuring that vendor payments are processed accurately, efficiently, and in compliance with financial regulations and payment schedules. This role requires strong leadership and communication skills and drives continuous improvement in a mission-driven environment. 

Essential Job Functions

• Oversee the Purchase of Services (POS) operations to ensure timely and accurate vendor payments.
• Ensure compliance with agency standards, policies, procedures, and internal controls. 
• Provide direction and leadership to POS staff, including effective coaching and supervision to promote professional growth and high performance.
• Conduct monthly unit meetings and individual supervision sessions with staff to facilitate effective communication, address concerns, and support ongoing development.
• Monitor and manage vendor accounts, resolve discrepancies, and maintain positive vendor relationships.
• Interact with vendors, SG/PRC leadership team, and staff to provide guidance regarding the payment process. 
• Develop and implement procedures to improve the efficiency and effectiveness of POS activities.
• Maintain effective performance tracking and conduct evaluations of employees to identify strengths and areas requiring further development.
• Ensure staff reviews and processes authorizations for POS in compliance with applicable guidelines, regulations, and contractual requirements.
• Participate in leadership team meetings and provide insights and updates related to POS activities.
• Support staff with training and guidance on POS requirements, documentation standards, and related procedures.
• Prepare comprehensive reports on POS activities, payment statuses, and compliance metrics for senior leadership.
• Stay updated on relevant financial regulations and best practices related to vendor payments.
• Perform additional duties that support departmental and organizational goals. 

Employment Standards

• A bachelor's degree in business management, accounting, or related field is preferred and three years of related job experience.
• Five years of relevant experience, plus supervisory experience that demonstrates the required knowledge and abilities, may also qualify.  

Knowledge and Abilities

• Demonstrated ability to provide effective supervision, coaching, and staff development.
• Working knowledge of Regional Center systems, policies, and procedures.
• Familiarity with financial record keeping and understanding of financial reports.
• Strong ability to instruct, guide, and motivate staff toward high-quality service delivery.
• Effective communication skills, both written and verbal.
• Excellent organizational and time management skills.
• Knowledge of internal controls and procedures related to accounts payable and financial compliance.
• Strong critical thinking skills.
• Ability to apply sound judgement and de-escalate conflicts and disagreements.
• Strong attention to detail and accuracy in handling financial transactions.
• Proven adaptability and capacity to manage shifting priorities in a fast-paced environment.
• Awareness of multicultural considerations in service delivery, family support needs, and available community resources.
• Strong teamwork and collaborative skills. 

Other Essential Requirements

• Employees using a private vehicle for agency purposes must maintain a valid driver’s license, and minimum insurance coverage. 

Physical Demands & Work Environment

• Primarily sedentary work performed in an office environment.
• Ability to sit for extended periods and operate a computer and standard office equipment.
• Clear verbal communication in person and by phone. 
• Occasional standing, walking, and bending to connect cables
• Occasional lifting, pushing, or pulling of items up to 30 pounds. 
• Adequate visual acuity to read documents, use a computer monitor for prolonged periods, and review detailed information. 
• Work occurs in a typical office setting with standard lighting, temperature, and moderate noise levels. 
• Employees are expected to follow safe and ergonomic work practices. 

Reasonable accommodation may be provided to enable individuals with disabilities to perform essential job functions.

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