About this position
Overview
The Wedding & Events Coordinator supports couples, families, and community groups by ensuring that all weddings and events at the Cathedral are well-planned, pastorally supported, and smoothly executed. The role blends hospitality, liturgical coordination, administrative management, and facility oversight.
Key Responsibilities
• Coordinate all aspects of weddings and events, including rehearsals, ceremony flow, logistics, and on-site presence.
• Guide couples through Cathedral policies, pastoral expectations, scheduling steps, and required documentation.
• Facilitate communication between couples, clergy, the Music Department, and Cathedral staff.
• Manage bookings, agreements, payments, sacramental paperwork, and verification of freedom to marry.
• Promote and manage rentals of parish facilities, including inquiries, agreements, setup/teardown coordination, and vendor communication.
• Recruit, train, and schedule volunteers to support weddings and events; maintain reliable backup coverage.
• Maintain a warm, pastoral, and professional presence with all couples, guests, and renters.
• Ensure liturgical integrity, respectful use of Cathedral spaces, and adherence to Cathedral policies.
• Provide timely communication, respond to inquiries within two business days, and collaborate effectively with staff.
• Maintain accurate records, calendars, and files for all weddings and facility rentals.
Requirements
Skills & Competencies
• Strong organizational and administrative abilities.
• Excellent communication skills with a warm, pastoral tone.
• Ability to coordinate multiple moving parts and maintain calm under pressure.
• Comfort working with clergy, musicians, vendors, volunteers, and diverse parishioners.
• Ability to uphold confidentiality, pastoral sensitivity, and liturgical norms.
• Professional appearance and conduct appropriate for sacred and celebratory settings.
• Reliability in timekeeping, scheduling, and follow-through.
Experience & Knowledge
• Background in parish ministry, customer service, event coordination or hospitality.
• Familiarity with Catholic liturgy and sacramental preparation (or willingness to learn).
• Comfortable managing volunteers and coordinating with multiple departments.
Work Schedule Expectations
• Full-time, non-exempt.
• Regular schedule Tuesday–Saturday, with flexibility for Friday/Saturday weddings and events.
• Ability to adjust hours based on event needs while maintaining the 40-hour workweek.
• Responsiveness to urgent pastoral or facility matters when on duty.
Professional Requirements
• Completion of Diocesan Safe Environment training and background check.
• Participation in ongoing pastoral, liturgical, and hospitality formation.