Operations and Events Coordinator

About Aegis

The Aegis Companies provide expert project control services to the construction industry's most respected contractors, owners, and operators. Headquartered in Silver Spring, MD, we employ driven professionals dedicated to keeping construction projects on time and within budget.

Aegis provides all new employees with the training, opportunities, and tools to be the top project controls professionals in the industry. Experienced construction professionals contribute their unique experience and ideas to strengthen our organization.  Employees new to the industry learn the “Aegis way” and earn the opportunity to become trusted senior staff.

With over two decades of experience solving the industry's toughest challenges, our regional offices throughout the United States and Europe enable our team members to work on projects anywhere in the world.

About the Role

The Operations and Events Coordinator will support the Events, Training, and Office Operations functions across Aegis’ eight locations. The role will also provide cross-functional support to members of the executive team as needed.

 This is an entry level, in office role based at the Silver Spring Headquarters, with a minimum of three days per week on site, reporting directly to the Events, Training, and Meetings Manager.

 While the position will be physically located at HQ, the role will provide operational support for employees and initiatives across all Aegis offices, ensuring consistency in processes, logistics, and employee experience.

General responsibilities include:

• Monitor and manage the office inbox and phone line
• Coordinate parking and building maintenance requests
• Order and manage office supplies, snacks, and other needs for office

• Assist with the coordination and logistics of internal events, training, and meetings
• Coordinate meals, supplies, shipping, and vendors
• Support executive team as needed
• Manage the inventory process for swag and supplies, including shipping and ordering
• Coordinate printing requests with outside vendor
• Partner with office leads to propose and maintain office policies and procedures as needed
• Maintain office organization and cleanliness

Requirements:

• Excellent organization and attention to detail
• Proven success at working in a fast-paced environment with competing priorities.
• Can maintain a consistent schedule, during core business hours, five-day-a-week work schedule. This position is required to be in the office (Monday-Friday)
• Have excellent verbal and written communication skills with a keen attention to detail.
• Proficient in Microsoft Office

Benefits and Perks:

• Healthcare, dental, and vision insurance
• 401(k) + employer match
• Life and AD&D coverage 100% employer-paid
• Voluntary life, accident, critical illness, and hospital indemnity insurance
• Life Assistance Program
• Paid Time Off + 10 paid holidays
• Wellness Program
• Squishy rhinos
• Team events