Paralegal

About InVita Healthcare Technologies
InVita Healthcare Technologies is a leading software provider for complex medical, forensics, and community care environments. We build specialized, highly configurable, and integrated systems that support hospitals, blood centers, donation organizations, public health labs, and forensic labs. InVita is the clear leader in the blood, implant, organ procurement, DNA, and Forensic software markets. Our software solutions have built-in compliance safeguards that streamline processes and enable quick and efficient information exchange with better decision making. For more information about our software solutions, please visit invitahealth.com.

Job Title: Paralegal

Location: Baltimore, MD. This is a hybrid role with 3-days per week required to be worked in the Baltimore, MD office.
Department: Legal/Finance
Reports To: Chief Financial Officer (CFO)
Type: Full-Time

Hours of work: Typical hours of work are from 8:30 AM until 5:30 PM local time Monday through Friday. Flexibility of Working Hours dependent on location. Additional hours may be necessary as needed. This position is exempt from overtime.

Compensation: $65,000 - $85,000 annually (commensurate with experience)

Who we are:
InVita develops specialized medical software for regulated industries that support the advancement of public health and safety. We are the acknowledged leader in the markets we serve. Our subject matter expertise is unmatched in the industry, and our products are used by public health and medical professionals across the globe. We have employees spanning across the US and two main offices (Baltimore & Los Angeles).

Position Summary

We’re seeking a detail-oriented and proactive Paralegal to support our Legal and Finance teams by managing commercial contracts, maintaining legal documentation, and strengthening our contract and compliance operations.

This role will focus on customer, partner, and vendor agreements, including Master Service Agreements (MSAs), Technology Service Agreements (TSAs), Statements of Work (SOWs), Business Associate Agreements (BAAs), Data Processing Agreements (DPAs), and related amendments. You will also serve as a key operational partner across Legal, Finance, Sales, and Operations – helping ensure contracts are well-organized, risks are identified, and obligations are clearly understood and tracked.

Key Responsibilities

• Contract Management & Commercial Support

o   Manage the contract lifecycle, including intake, review, execution, tracking, renewals, and record keeping in a centralized repository

o   Review, revise, and manage MSAs, TSAs, SOWs, BAAs, DPAs, and related agreements in accordance with company standards and legal guidelines

o   Ensure accuracy and consistency across agreements (pricing, scope, term, SLAs, deliverables)

o   Summarize key contract terms (renewals, termination, liability, data use, notice periods, etc.)

o   Identify non-standard terms or deviations from templates and escalate risks to counsel or leadership as appropriate

o   Support Sales and Finance with redlines, version control, and contract coordination

o   Partner with implementation and operations teams to surface operationally relevant contract terms

• Contract Operations, Templates, & Process Improvement

o   Maintain standard contract templates, clause libraries, and playbooks

o   Support improvements to contract lifecycle management, tracking, reporting, and accessibility

o   Assist with audit redlines and contract-related compliance requests

• Vendor, Compliance & Legal Operations

o   Manage vendor agreements, NDAs, and insurance documentation; track certificates of insurance and contractual insurance requirements

o   Support SOC 2, HIPAA, and security/compliance documentation efforts

o   Maintain records related to data privacy, regulatory, and corporate obligations

o   Assist with Maintain corporate records, governance filings, and legal questionnaires

o   Perform other legal and administrative tasks to support the Legal team and business

Qualifications

Required

• Paralegal certificate or Bachelor’s degree (or equivalent experience)
• 3–7 years of paralegal experience (corporate, contracts, SaaS, healthcare, or technology experience preferred)
• Experience reviewing, summarizing, and managing commercial contracts
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to work cross-functionally with Finance, Sales, Operations, and external counsel
• Experience with contract management systems or document repositories preferred

Preferred

• Familiarity with SaaS agreements, HIPAA/BAA concepts, or data privacy terms is a plus
• Experience supporting a Legal team in a regulated industry
• Self-starter mindset with strong follow-through and process orientation

Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

• While performing the duties of this position, prolonged periods of sitting at a desk and working on a computer may be required. 
• Additionally, the employee is regularly required to talk or hear.
• The employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls.
• The employee is occasionally required to stand, walk, sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 15 pounds.
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
• The noise level in the work environment is usually moderate.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and perform any other job-related duties requested by any person authorized to give instructions or assignments.

This document does not create an employment contract, implied or otherwise, other than an "at-will" relationship. 

InVita provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.