Office Manager

We are seeking an Office Manager to work with our fun and experienced team in our maintenance and HVAC contracting office. Ideal candidates will be proactive, organized, and detail-oriented with great communication and customer service skills. 

Maintenance Management, LLC is a full-service property maintenance company specializing in maintaining commercial properties with extensive experience in larger office buildings and medical offices. 

Our experienced technicians take care of any maintenance issue a business needs to address, be it heating, ventilation, air-conditioning (HVAC), building maintenance and repair, energy management, or preventative maintenance. 

 General Office Duties

• Support day-to-day operations of the office
• Prepare and deliver daily bank deposits

· Office Management

• Serve as the first point of contact for incoming calls and office inquiries
• Oversee office upkeep, supplies, uniforms, and technology needs
• Coordinate office events and team activities
• Review employee timecards and assist with new hire onboarding

· Accounts Payable

• Manage the full accounts payable process
• Enter invoices and maintain accurate records in the accounting system
• Track purchase orders and reconcile vendor accounts
• Handle company credit card transactions and reporting

· Work Order Management

• Assist with the entry of work orders into company systems
• Monitor and manage work order flow to ensure timely completion
• Serve as a liaison between office staff, field staff, and vendors for work order coordination

Compensation

- Salary commensurate with experience and qualifications

- 401k available day 1, 100% fully vested employer contribution up to 5%

- Medical and dental benefits

- Generous PTO policy