Employee Services Coordinator

Summary

Under general supervision, performs a wide range of general clerical, accounting and administrative support functions for Human Resources, Payroll, Benefits and Training.

Essential Duties and Responsibilities include the following.  Other duties may be assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Human Resources  

• Drafts, posts, and manages efforts related to job descriptions and recruitment.
• Coordinates candidate screening and interview process.
• Drafts offer letters and prepares new hire packets.
• Onboards new hires ensuring all Federal and State mandated forms are completed and reported within required timelines.
• Functions as liaison between employees and management for any claims brought by employees.
• Coordinates the offboarding of employees with separation packets, final payments and removal from payroll systems.

Payroll

• Perform a variety of tasks to ensure quality of employee records.
• Audits timecard records for completeness and accuracy.
• Balance timecards and ensure changes to employee records are correct in ADP.
• Reviews and interprets requirements for legally mandated withholdings for employee payroll checks such as garnishments and withholding orders.
• Close payrolls and authorize approve/release for ADP processing.
• Balance output from ADP reports to ensure accuracy.
• Deposit funds to 401(k) and other deposit accounts.
• Perform payroll related account reconciliations.
• Prepare journal entries associated with Payroll.

Benefits

• Administers and maintains company benefit programs.
• Compiles and maintains benefits records and documents.
• Advise employees on eligibility, coverage, and other benefits related matters.
• Maintain and support systems such as EASE, train employees on how to use.  Provide assistance to employees for non company benefit plans.
• Functions as liaison between benefits vendors and employees.

Employee Training

• Maintain employee training records.
• Document all training.
• Track and report effectiveness of training.

Additional Duties

• Provide administrative support to Finance Administration teams as needed.

Competencies

To perform the job successfully, an individual should have the following qualifications and demonstrate the following competencies:

• High school diploma or equivalent; associate degree or relevant coursework in accounting preferred.
• 1+ years of experience in a payroll, benefits or administrative support role.
• Proficient in Microsoft Word and Excel.
• Skilled in 10-key calculator use.
• Strong attention to detail and organizational skills.
• Basic understanding of Payroll and Human Resources principles and procedures.
• Ability to maintain confidentiality and handle sensitive information.

Equipment

To perform the job successfully, an individual will be able to use:

• Basic office equipment and software.
• Computers and printer.
• General business office equipment and systems as required,

Physical Demands and Attributes

General Statement

The general demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to stand, walk and sit for extended periods of time.  
• Occasionally lift, push, pull and/or move up to 10 pounds

Supervisory Responsibilities

General Statement:

There are no supervisory responsibilities associated with this position, however answering questions, giving instruction or providing help to assist co-workers, or new employees, perform their tasks may be required.

Required Licenses and/or Certifications

• None

Work Environment

General Statement:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to moving mechanical parts.  The employee is occasionally exposed to outside weather conditions; extreme cold; extreme heat; risk of electrical shock and vibration.  The noise level in the work environment is usually loud.

• Most functions are performed indoors.
• Temperature variation in shop, reasonably controlled by heaters and fans.
• Safety glasses are provided and required when working in restricted areas.

EEO/AA Statement

InSight Manufacturing Services (IMS) is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.  IMS is committed to the principles of equal employment opportunity for all employees and to providing employees with a work environment free from discrimination and harassment.  All employment decisions at IMS are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws and/or regulations in the locations where we operate.  IMS will not tolerate discrimination or harassment based on any of these characteristics.

Acknowledgements

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.