About this position
Description:
Job description:
GreEnergy Resources, LLC is seeking a proactive and detail-oriented team member to support purchasing, logistics, and daily office operations. This role plays a key part in coordinating purchase orders, managing shipments, and ensuring accurate documentation across operational workflows. The ideal candidate is organized, responsive, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities:
- Provide administrative support to staff and teams, including document preparation, proofreading, and distribution
- Create and enter purchase orders, ensuring proper documentation and confirmation of customer approval or issued POs prior to processing
- Coordinate purchasing activities in support of Operations, including order placement and tracking
- Assist with accounts payable processing to ensure accurate financial documentation
- Receive and process inbound shipments, ensuring accurate documentation and internal distribution
- Prepare and ship outbound orders, including creating and processing UPS labels
- Coordinate LTL (Less-Than-Truckload) shipments, including scheduling, documentation, and carrier communication
- Track shipments, monitor delivery status, and communicate updates to relevant teams
- Review and process freight-related invoices in alignment with departmental requirements
- Manage mail retrieval, package distribution, and shipping supplies
- Answer and route incoming calls professionally or take detailed messages
- Maintain accurate logistics and administrative records while handling confidential information with discretion
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Vision insurance
- Health insurance
- Life insurance
- Paid time off
- Flexible schedule
Schedule:
- Day shift
- Monday to Friday
Required Qualifications:
- High school diploma or equivalent; associate’s or bachelor’s degree preferred
- Proven experience as an administrative assistant, office assistant, or in a relevant role
- Proficiency in Google Workspace / Microsoft Office Suite
- Exceptional organizational, time management, and multitasking skills
- Strong verbal and written communication skills
- Ability to handle complex tasks independently with minimal supervision
- Attention to detail and ability to manage large amounts of information