About this position
Recruiting Coordinator
Location: Chicago Illinois
Talent Area: HR
Role Description:
The Recruiting Coordinator position oversees and delivers full spectrum recruiting activities within Chicago History Museum. The Recruiting Coordinator facilitates the recruiting process from job requisitions through the employee onboarding experience. Additionally, this position will provide HR support to the HR Generalist and Senior Director of Human Resources.
Key Responsibilities:
• Functional key contributor in the design and execution of the divisional sourcing strategy to identify and attract both passive and active candidates through existing and new resources
• Remains current on industry conditions, talent acquisition trends & market intelligence
• Maintains continuous networking and pipelining activities while deploying creative search techniques to source qualified candidates
• Participates in recruiting events such as local/national career fairs, special events or functions
• Facilitates full cycle recruiting process
• Consults with hiring managers to determine detailed, job specific preferred qualifications
• Applies detailed understanding of the business needs to the recruiting process better identify candidates and ensure position matching of job skills and qualifications
• Targets the most qualified candidates and screens resumes to identify potential matches
• Fosters strong candidate and internal customer relationships
• Facilitates the candidate/client interview and prepares the candidate for the interview
• Creates and maintains recruiting calendar
• Monitors and tracks application status and metrics
• Evaluates outstanding hiring issues and recommend alternatives to facilitate the hiring process
• Manages the Affirmative Action process, including Applicant Flow for all posted positions
• Champions HR support projects as assigned
• Administrator of the applicant tracking system.
• Responsible for entry, maintenance, and integrity of data in the applicant tracking system.
• Facilitate job posting in the applicant tracking system and third-party job boards, maintaining accurate job postings based on agency needs.
• Manage onboarding process including, but not limited to, preparation of offer letters, communicating pre-employment requirements to candidates and ensuring requirements are completed prior to start date, and completing background checks.
• Ensure agency compliance with applicable federal, state, and local laws as well as requirements by entities that oversee agency programs, accreditation, and licensure.
• Screen applicants and schedule interviews for hiring managers.
• Communicate professionally and effectively with all parties involved in the recruitment and onboarding processes, responding to inquiries in a timely manner, and proactively communicating to candidates throughout the onboarding process.
• Maintain organized, accurate and complete electronic employee files.
• Perform various administrative duties that support the recruitment, onboarding, and compliance.
• Assist in ongoing process improvement initiatives for recruitment, onboarding, and compliance.
• Maintain confidentiality of sensitive information including but not limited to personally identifiable information, and information protected under HIPAA.
• Perform other duties assigned.
Traits/Abilities:
• Develop strong collaborative working relationships with team members, staff, and hiring managers.
• Excellent verbal and written communication skills.
• Superior interpersonal and customer service skills.
• Self-starter with excellent time management skills, capable of prioritizing, planning, and managing competing demands in a strategic and thoughtful manner with a proven ability to meet deadlines.
• Strong attention to detail.
• Demonstrates an orientation towards continuous quality and process improvement.
• Excellent problem-solving, multitasking, and organizational skills.
• Ability to function well in a fast-paced environment.
• Results-driven, ability to demonstrate/quantify success relative to goals.
• Working understanding of human resources principles, practices, and procedures.
Decision-Making Authority:
• Uses own judgment for routine decisions and discusses complex decisions with the supervisor.
• Makes decisions within the scope of current policies and procedures. Obtains approval for deviation in the procedure.
Requirements:
• Minimum 2 years experience in Recruiting roles with end-to-end, high-volume experiences a must
• Minimum 2 years experience supporting the Human Resources function for CHM.
• Demonstrated success in fostering strong candidate and internal customer relationships
• Ability to work well under pressure in a fast-paced, metrics-driven environment.
• Flexible; team player; self-starter; self-motivated
• Strong organizational skills, attention to detail, ability to multi-task
• Shows initiative and ability to exercise independent judgment
Salary Information