Assistant Director of Auxiliary Programs - Transportation and Asset Management

Why St. Michael’s Prep?

Located in the hills of southwest Austin, Texas, St. Michael’s Catholic Preparatory School is an outstanding co-educational Independent Catholic school serving students from Pre-Kindergarten through 12th grade in Austin, Texas. The Lower School comprises PreK 3-4th grades, the Middle School houses grades 5-8, and the Upper School contains grades 9-12. We are distinguished by our Catholic tradition, a welcoming and diverse community, excellent academic programs and a variety of extracurricular activities. We are one community, on two campuses, with three divisions, united in our commitment to put students first as we educate them in mind, body, and spirit

•  Our values: Integrity, Courage, & Excellence 
• Our mission: St. Michael’s Prep cultivates a transformative, Independent school experience rooted in Catholic spirituality where we seek excellence in every pursuit and form virtuous leaders who positively impact the world.

The auxiliary department is responsible for developing, promoting, and managing programs that generate additional

revenue for the school and provide added value for our students, families, and the community. This includes the

following programs:

• After-School Care and Enrichment
• Academic Competitions
• Campus Store
• Facility Rentals
• Transportation
• Summer Camp

As a result, the department advances the school’s brand as an innovative leader, cultivates admissions

applicants for the school, and creates additional employment opportunities and benefits for our own personnel.

Summary of Position

The Assistant Director of Auxiliary Programs – Transportation and Asset Management will serve in a leadership position within the Auxiliary Department and St. Michael’s Catholic Preparatory School by leading all transportation services. Additionally, this position will lead the collaborative planning and designation of facility rentals and other Auxiliary Department programs, including but not limited to summer camp and after-school enrichment. This is a full-time, salary, position. Afternoon, evening, and weekend hours will be required.

Essential Duties

• Be familiar with and adhere to all Texas Department of Transportation laws, mandates, and regulations.
• Lead in the recruitment, hiring, onboarding, and scheduling of bus drivers for field trips and extra-curricular activities.
• Maintain driver records to ensure all drivers are properly licensed, including but not limited to, CDL license, physical examinations, safety seminars, drug testing, etc.
• Schedule and manage fleet operations for transporting students to and from field trips and extra-curricular activities.
• When necessary, schedule charter buses for transporting students to and from field trips and extra-curricular activities.
• Maintain positive relationships with repair shops, charter companies, tow companies, etc.
• Ensure that all drivers are keeping records for each trip, including, but not limited to, seating charts, pre- and post-trip inspections, etc.
• Ensure all vehicles and trailers are properly registered and maintained. When necessary, schedule and deliver the bus fleet to and from repair shops.
• Ensure all vehicles are properly cleaned, suitable, and ready for use.
• When necessary, serve as a driver.
• Assist in the purchase of a new modes of transportation.
• Confirm receipts and payments of fuel, service, repair, etc.

• Collaborate and communicate with other SMP departments and school leadership to determine facility availability for auxiliary department programs, such as facility rentals, summer camp, after-school enrichment,etc.
• Prior to the signing of the rental agreement, confirm logistics and necessary equipment with the rental client.
• When necessary, schedule janitorial, security, technical expertise, etc.
• Prior to a rental event, and in accordance with the rental agreement, ensure the rental agreement has been signed, a verified certificate of insurance has been filed, and the rental payment has been made.
• Ensure all rental events are added to the school calendar after the rental agreement has been signed.
• Communicate with rental clients to ensure proper event set up and equipment needs.
• In cooperation with the Assistant Director of Auxiliary Programs – Customer Experience and Retail and other auxiliary department staff, serve as the site-admin during rental events.

Additional Duties

• Display positive attitude and pride in work, and represent the organization in a positive manner
• Work independently and work under minimum supervision
• Additional duties as assigned

Minimum Qualifications

• Possession of a valid CDL
• Ability to communicate and collaborate with businesses, organizations, and schools; and work with customers, community members, and parents.
• Dependability and willingness to support the varied needs of the team.
• Ability to stay calm in stressful situations and provide excellent customer service.
• Analytical skills to problem-solve and coordinate difficult situations.
• Possession of, or the ability to obtain within the first six months of employment, certifications in Adult and Child CPR/AED and First Aid.
• Ability to work weekday afternoons, weekday evenings, and weekends.
• Must be able to lift and carry up to 50 pounds without assistance and up to 140 pounds with assistance.
• Pass a background check and be fingerprinted for the school, along with a willingness to obtain EIM training upon hire.

Application Requirements:

Please submit an online application for employment and attach a cover letter and resume. Please send questions to rlitherland@smcprep.org

St. Michael’s Catholic Preparatory School is an Equal Opportunity Employer and offers equal employment opportunity to all applicants for employment and all employees without regard to race, color, religion, sex, gender, national origin, age, physical or mental disability, genetic information, veteran status, military service, application for military service, or any other status protected by applicable law