Job Title: Business Manager

Department: Administration

Duration: Year-Round (12 months), Monday-Friday

Job Type: Full-time, exempt

Reports To: Head of School

School Overview: Three Tree Montessori School, established in 2003, serves 200 children ages 15 months through 12 years as an independent, Montessori day school over a 9.5 month school year and approximately 100 children during the 8-9 week summer program. The school aims to provide an excellent academic education while empowering children to become independent, creative, empathetic life-long learners who will build a better world.

Business Manager Position Description:

Three Tree is seeking an outstanding Business Manager to join the administrative team immediately. The Business Manager will oversee the business and facility operations, ensure compliance with government regulations, and manage all school finances. Excellent communication, analytical and problem solving skills are required. 

$70,000 - $90,000 Annual Salary

Business Manager Responsibilities and Duties:

Financial Management and Reporting 

• Manage all school finances including accounts payable, accounts receivable, bank reconciliations and prepare financial reports

• Work with Head of School (HOS) and Board of Trustee Finance Committee to create annual budget and long term planning

• Provide timely, relevant and accurate fiscal information to the board and HOS

• Be prepared to plan, coordinate, lead and provide follow-up for finance committee meetings

• Work with accountant on reviews and 990 filings

• Manages and tracks fundraising efforts

• Manage tuition assistance program

• Oversee school expenditure process

• Establish internal controls and procedures

• Assist in analysis of current and future programs

• Oversee insurance policies and audits for property, workman’s compensation, liability and director’s liability
  
  

Regulatory Compliance

• Responsible for and adheres to compliance with all federal and state minimum licensing, training, educational, professional development, and safety requirements for self and entire staff.

• Manage DCYF licensing and MERIT system, AMI accreditation, Early Achievers program, and OSPI compliance.

• Stay informed of regulatory issues as pertains to the school

• Ensure policies and practices align to regulatory requirements

• Ensure record-keeping complies with regulations

• Prepare and file government reports accurately and on time
  
  

Facility, Property and IT Management

• Responsible for safety, cleanliness, security and appearance of grounds, buildings and equipment

• Manage facilities maintenance and renovations

• Handle vendor contracts

• Manage supplies orders with assistance from Administrative Assistant

• Develop and update deferred maintenance plan annually

• Develop inventory process for preservation of school assets

• Evaluate and manage risks
  
  

Human Resources

• Collaborate with HOS to establish wage and benefit objectives within the approved budget that are equitable and consistent

• Continuously update Employee Handbook to align to legislative requirements and policy updates

• Oversee and manage all aspects of payroll and staff benefits including evaluating insurances

• Compile and maintain assistant/support staff files in accordance with federal and state regulations
  
  

Additional Responsibilities

• Maintain confidentiality in all relationships

• Support and uphold the policies of the school to families, faculty and the public

• Conduct self in manner to promote a positive organizational culture and effective staff relations

• Support coordination of special events

• Attend school events

• Handle regular communications with students and families including questions and concerns

• Offer assistance to HOS in administrative capacity

• Perform other responsibilities as required
  
  

Business Manager Qualifications

• Degree in Accounting, Finance, Non-Profit Management, or Business Management/Administration

• Strong financial and accounting expertise

• Ability to identify priorities when developing budgets

• Strong communication and problem solving skills

• Experience in not-for-profit preferred

• Experience in a school environment preferred

• Human resources experience is preferred

• Willingness to learn about the Montessori educational philosophy
  
  

Business Manager Requirements

• Negative TB test upon hire or within the last 12 months

• MMR vaccination

• First Aid, CPR, and Bloodborne Pathogens training (completed upon hire)

• Clear background check and driving record
  

Business Manager Salary

Pay: $70,000.00-$90,000.00 per year

 

Business Manager Benefits

• Health/Vision/Dental/LTD/Life Insurance

• Employer contribution to Simple IRA

• Sick/Personal and Vacation leave
  
  

How to Apply

• Email the following to employment@threetree.org

• Cover letter expressing interest in the position

• Current resume including 3 professional references
  
  

Equal Employment Opportunity

Three Tree Montessori School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.