Staff Accountant

The Night Ministry is powered by people who care deeply, about our mission, about our community, and about one another. We serve individuals experiencing homelessness with compassion and consistency, and we know that strong teams are what make that possible.

No matter the department, every role plays an essential part in advancing our mission and strengthening our impact. We value curiosity, accountability, collaboration, and a shared commitment to equity. If you’re someone who thrives in a purpose-driven environment and wants your work to contribute to lasting change, you may find a home here.

Position Summary:

Supports the financial operations of the Organization by maintaining accurate financial records, preparing reports, and ensuring compliance with accounting standards and nonprofit regulations. This role is responsible for coordinating systems related to payment of financial obligations and vendor relationships. Primarily responsible for Accounts Payable processing, payroll processing, daily deposits, and account reconciliations.

General Purpose:

The Staff Accountant is responsible for supporting the day-to-day accounting operations of the Organization. This role ensures accurate reporting, maintains general ledger integrity, and assists with month-end and year-end closing processes. Additionally, it delivers services and support in accordance with Night Ministry vision and purpose.

Position Responsibilities:

• Coordinate the full cycle of Accounts Payable operations, including processing payments and maintaining organized and up-to-date vendor files. Route invoices to appropriate individuals for timely approval and ensure all reimbursement and check requests are accurate and properly authorized prior to payment. Collaborate with vendors to resolve billing discrepancies and verify invoice accuracy. Monitor outstanding Accounts Payable checks and investigate issues related to vendor payments. 
• Record and process expenditures by entering approved invoices and check requests into the accounting system. Ensure accuracy in account coding relative to the approved budget. Generate checks or electronic payments, obtain necessary approvals, and ensure timely and accurate disbursement to vendors. 
• Reconcile and deposit daily receipts, including checks and cash, ensuring efficient and correct recording in the accounting system, and secure delivery to the bank or remote deposit.  
• Monitor and maintain compliance with generally accepted accounting principles, funding source requirements and applicable government regulations to ensure financial integrity and audit readiness. 
• Complete month-end and year-end general ledger closings efficiently to prepare internal financial statements and schedules.
• Administer bi-weekly payroll, in collaboration with People & Culture, by verifying employee data in Paylocity. Distribute physical checks to Organization staff when needed.
• Prepare and post bi-weekly payroll journal entries, allocating salaries across grants and departments in accordance with approved budgets and funding guidelines. 
• Collaborate with the Government Grants Manager to prepare and finalize the monthly grant vouchering worksheet by compiling and validating supporting documentation for allowable expenses, ensuring compliant, timely and well-documented submissions to funding agencies.
• Prepare reports requested by other department directors in an efficient and accurate manner.
• Assist Manager of Accounting in completion of accounts payable aging report, prepaid expense schedule, and deferred payroll schedule.
• Attentive and responsive to emails, Microsoft teams, and phone calls. Required to attend and contribute to regularly scheduled Accounting & Finance team meetings.
• Other duties or tasks assigned by Director of Accounting & Finance.

This job description is intended to provide a general overview of the responsibilities and qualifications required for this position. It is not an exhaustive list, and duties may change as business needs evolve.

Essential Skills and Experience:

• Demonstrates strong interpersonal and communication skills, fostering effective collaboration with internal teams, external partners, funders, and vendors to support organization goals and maintain positive working relationships.
• Possess in-depth knowledge of Generally Accepted Accounting Principles (GAAP), with a specific focus on nonprofits, including accrual accounting, fund accounting, grant compliance and donor restrictions.
• Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, and OneNote, with experience using SharePoint for document management and team collaboration.
• Strong attention to detail and demonstrates intellectual curiosity, initiative and resourcefulness.
• Multi-tasker with the ability to work in a fast-paced environment and handle multiple projects.
• Accounting or Finance degree - required
• Minimum two years’ experience with full-cycle accounts payable processing, account reconciliations, and payroll processing.
• Public Accounting experience, desirable.
• Pursuing CPA certification or CPA eligible, desirable.
• QuickBooks accounting software experience is strongly preferred.

Reporting to this position:

No Direct Reports.

Physical Demands, Work Environment, & Reasonable Accommodation: 

The physical demands and work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. The Night Ministry is committed to providing reasonable accommodations to individuals with disabilities. If you require accommodation to perform the essential functions of the job or to participate in the application or hiring process, please contact the People & Culture team.

• Physical Demands: While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; climb stairs; crouch, or crawl; talk or hear; taste or smell. The employee must occasionally drive an automobile; and lift and/or move 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate but may vary at the different locations required in this job. This role may require additional hours, sometimes weekends, during certain busy seasons.

Equal Employment Opportunity (EEO) Statement

The Night Ministry is an equal opportunity employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under applicable laws. We encourage individuals from all backgrounds to apply.

At-Will Employment Disclaimer

This job description is not intended to be an employment contract. Employment with The Night Ministry is at will and may be terminated by the employee or the organization at any time, with or without cause or notice.