About this position
Position Summary
This position is responsible for entering accounting and budgeting transactions into the automated financial system. The role also includes providing support on special projects and performing general clerical duties as needed.
Job Function
Post transactions to journals, ledgers, and other accounting records
Review accounts payable vouchers and electronic requisitions for coding errors, pricing discrepancies, and tax issues
Process purchase orders, accounts payable/receivable vouchers, journal vouchers, and other accounting entries as needed
Submit approved purchase orders and supply requests to vendors in a timely and accurate manner
Prepare accounts payable checks for required signatures
Prepare drawdown requests and obtain appropriate approvals/signatures
Obtain appropriate approvals/signatures for financial documents including check requests, purchase orders, bank/wire transfers
Distribute, file, and maintain purchase orders and related documentation
Assist with the check-in/check-out process for company credit cards
Maintain and file accounting documents, including records related to accounts receivable, accounts payable, journal vouchers, purchase orders, and payroll
Provide general support to the accounting team, including filing, scanning, typing, and duplication of materials
Assist with payroll processing and reconciliations
Assist with monthly reconciliation of health, dental, and vision insurance
Assist with monthly, quarterly, and annual payroll reconciliations
Prepare monthly USDA meal count reports for claim submission
Assist in preparing monthly expenditure and budget reports by center for Head Start and Early Head Start Policy Council meetings
Assist with daily bank reconciliations for multiple accounts
Make in-person bank deposits as needed
Support the accounting department in preparing for the annual audit and federal reviews in compliance with non-profit financial standards
Provide tax exemption documentation to staff and vendors; fax documentation to vendors as required
Respond to routine internal and external inquiries regarding account status and help resolve discrepancies
Assist with year-end processes, including transporting archived files to the warehouse
Perform other duties as assigned to support the accounting department
Requirements:Education
Required: Associate’s degree (AA) with certification in Accounting or related field.
Preferred: Bachelor's degree in Accounting or a related field. A professional development plan may be considered for candidates actively pursuing a Bachelor's degree in Accounting or a related field
Experience
Required: Minimum of two (2) years of work experience in accounting, specifically in accounts payable, purchase orders, and electronic requisitions.
*Experience in a non-profit organization strongly preferred