Human Resources Administrator

The HR Administrator serves as the first point of contact for the Human Resources department and provides essential administrative and operational support across the employee lifecycle. This role plays a key part in delivering timely, accurate, and employee-focused HR services, supporting recruitment and onboarding efforts, maintaining HR systems and records, and assisting with ongoing HR initiatives and projects.

Responsibilities

HR Administration & Employee Support

• Monitor and manage the HR general inbox and incoming calls, responding to employee inquiries and routing requests as needed.
• Serve as the first line of contact for the HR department, ensuring a professional, responsive employee experience.
• Provide timely and accurate information to employees regarding company policies, procedures, and HR programs.
• Monitor, manage, and file incoming mail and additional HR-related documentation in accordance with company procedures.

Recruitment & Hiring Support

• Assist with the full recruitment process, including posting open positions, screening resumes, and scheduling interviews as needed.
• Maintain and oversee the applicant tracking system, ensuring accurate and up-to-date candidate records.
• Partner with hiring managers throughout the recruitment process, answering questions and providing status updates.
• Draft and coordinate offer letters.
• Oversee background check processes and ensure timely completion.
• Track candidates from start to finish and keep hiring managers informed of recruitment progress.

Onboarding & New Hire Coordination

• Serve as the primary point of contact for new hire onboarding.
• Coordinate welcome emails and ensure internal departments are notified of new hire start dates.
• Partner with IT, hiring managers, and internal teams to ensure all onboarding requirements are completed prior to start dates.
• Assist with oversight of the 90-day onboarding process, including ensuring required trainings are scheduled and completed.
• Support a smooth and consistent onboarding experience for new employees.

HR Systems, Payroll & Benefits Support

• Maintain accurate employee records within the HRIS and payroll system.
• Assist with review and administration of the timekeeping system to support accuracy and compliance.
• Support benefits enrollment and benefits-related changes as needed.
• Experience with Paylocity (HRIS and payroll) is strongly preferred.

Performance Management, Compliance & HR Projects

• Assist with the year-end performance review process, including tracking completion of employee self-reviews and manager evaluations.
• Follow up with managers and employees to ensure timely submission of required review materials.
• Assist with compliance audits and documentation across multiple states of operation, including MA, VA, RI, ME, CT, NH, NY, and PA, ensuring accurate recordkeeping.
• Provide administrative support for HR projects and initiatives as needed.

• 1–3 years of experience in an HR, administrative, or related support role.
• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field preferred; equivalent combination of education and relevant experience considered. HR certifications such as aPHR, PHR, or SHRM-CP are preferred but not required.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism when handling sensitive and confidential information.
• Proficiency with HRIS systems; experience with Paylocity strongly preferred.
• Proficient in Microsoft Office Suite.