36 - Accounts Payable Specialist

Hourly Pay: $19.00

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Prepares Drawdown spreadsheet using open invoice reports for all Head start/Early Head start/Childcare Partnership programs
• Prepares weekly check run and wires for vendor payment processing
• Credit card reconciling and payment processing
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Pays employees by receiving and verifying expense reports and requests for advances, preparing checks.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by filing documents.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in Training opportunities.
• Accomplishes accounting and organization mission by completing related results as needed.
• Participates in yearly audit document processing
• Training new staff

Accounts Payable Clerk Qualifications / Skills:

• Tracking budget expenses
• Attention to detail
• Thoroughness
• Organization
• Analyzing information
• Accounting
• Vendor relationships
• PC proficiency
• Data entry skills
• General math skills

Education, Experience, and Licensing Requirements:

• High school diploma, GED, or equivalent required
• Bachelor’s degree in accounting, finance, or related field a plus
• Previous accounts payable experience preferred