About this position
Opening Date: February 27, 2026
Closing Date: March 13, 2026
Job Title: Central Admin/Administrative Assistant
Salary/Wage: $28.73/hr.
Tribal Level: 117
Location: Siletz, Oregon
Classification: Full time, Non-Exempt
Job Posting Number: 3957462
INTRODUCTION:
This position provides administrative support services the Chief Executive Officer and to Central Administration and other tribal departments as needed, ensuring smooth office operations, accurate recordkeeping, and effective communication across the organization. The role may include coordinating schedules, assisting with meetings and events, processing correspondence, and supporting leadership with administrative tasks.
DUTIES:
- Provides administrative support including, typing, copying, faxing, filing, purchasing, and answering telephones.
- Personally greets visitors and directs to appropriate person or department.
- Receives, sorts, and distributes daily mail and correspondence. Prepares outgoing mail, using postage-metering machine.
- Answer departmental telephones, provide information to callers, take messages, and announce visitors.
- Assist with scheduling appointments, meetings, and travel arrangements.
- Assist in planning and hosting tribal events.
- Assist in maintaining the appearance of all public spaces within administration buildings.
- Assist in procuring and maintaining contractual services and supplies within administration.
- Assist in maintaining all CTSI grant files for retention compliance and auditing purposes.
- Assist in maintaining administrative access to funding agencies for CTSI and the CEO.
- Provides back up support to the Administrative Services Clerk (Admin)
- May participate in training programs, attend staff meetings, and share general office housekeeping duties with other staff members.
- Maintain organized filing systems, both electronic and paper, ensuring confidentiality of sensitive tribal and personnel information.
- May perform variety of other duties as assigned.
- Scans documents into Laserfiche for Central.
- Laserfiche Administrator duties:
- Creates user profiles.
- Establishes security.
- Provides training for all users.
- Troubleshoots system errors.
- Maintains records management section.
REQUIREMENTS:
Associates degree in Business Office Administration or related field. Two (2) years of progressively responsible administrative or clerical experience preferably in a tribal government or public sector setting. -OR- an equivalent combination of education and/or experience.
Knowledge of:
- Proficiency in punctuation, capitalization, spelling, and grammar.
- Confidentiality and ethical standards in handling sensitive information is essential.
Experience in:
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database management.
- Provide administrative support in a government, tribal or community based organization.
- Coordinate schedules, arrange travel, and process check requests in support of administrative leadership.
Ability to:
- Provide administrative support to leadership and staff.
- Interact professionally with Tribal Council, Tribal members, staff, and outside agencies.
- Communicate clearly and effectively, both orally and in writing.
- Prioritize and manage multiple tasks effectively while meeting deadlines, demonstrating the ability to work independently with minimal supervision.
Other:
- Must be able to travel occasionally outside of the Siletz area.
- Must be eligible to drive a GSA vehicle, have a driver’s license and maintain automobile insurance.