Operations Assistant

A non- profit organization is seeking a dependable and detail-oriented Part-Time Operations Assistant to support daily administrative and operational functions. This role plays a key part in ensuring accurate data management, inventory control, and effective communication with internal teams and external participants. The ideal candidate is a fast learner with strong organizational skills, attention to detail, and the ability to manage multiple tasks in a business-casual office environment.

Responsibilities and Duties:

• Perform accurate data entry and maintain up-to-date records and spreadsheets.
• Monitor inventory levels and assist with restocking supplies as needed.
• Answer incoming phone calls and respond to emails in a professional and timely manner.
• Maintain and update Excel spreadsheets and operational tracking logs.
• Follow up with participants to confirm information, provide updates, or resolve outstanding items.
• Assist with organizing files, documents, and operational records.
• Support day-to-day office operations to ensure efficiency and accuracy.
• Communicate effectively with team members and participants to support operational goals.
• Adhere to company policies, procedures, and professional standards.
• Perform other duties as assigned.

Requirements and Qualifications:

• High school diploma or GED required.
• Strong data entry and organizational skills with high attention to detail.
• Proficiency in Microsoft Excel and basic office applications.
• Ability to manage multiple tasks and prioritize responsibilities.
• Fast learner with the ability to adapt in a dynamic work environment.
• Professional communication skills, both verbal and written.
• Ability to work independently and as part of a team.
• Business casual dress code required.

Preferred Qualifications:

• Bilingual (English/Spanish) a plus.
• Previous administrative, clerical, or operations support experience.
• Applicants may be subject to a background check and pre-employment screening.*

*A conviction does not automatically disqualify an individual from employment. Consideration will be given to the nature of the offense, time since occurrence, and rehabilitation efforts.

Sparrow Company Executive Search & Staffing is an Equal Opportunity Employer.