Accounting & Payroll Administrator

ABOUT US

We’re just like you. We believe that solar energy production for our homes, businesses, and cities is a win-win proposition for job creation and a cleaner environment. A&R Solar is a leading solar installer in the Pacific Northwest, bringing together passionate, talented people who want to do the right thing for our customers and the environment. With industry firsts like B-Corporation status, charitable solar programs, and performance guarantees, we believe that investment in our staff and our communities is the new standard. Be a part of a fun team that is committed to the growth of all employees. A&R Solar measures value in three categories, People, Planet, and Profit.

POSITION SUMMARY

The Accounting & Payroll Administrator is responsible for ensuring all A&R Solar employees receive their earned wages and administer benefits appropriately and on time. This role is responsible for all facets of payroll related calculations/ reconciliations and assists the Accounting team administrative duties. The ideal candidate is a detail-oriented problem solver who can operate with a high level of autonomy, expertise, and role ownership. A&R Solar emphasizes quality, continuous improvement, and high performance. This position is Hybrid and requires 2-3 days / week to be worked at A&R Solar's Seattle, Washington location.

RESPONSIBILITIES

Payroll & Benefits

• Process weekly and supplemental payroll for 110+ employees, multi-state roster with Paylocity
• Comply with WA/OR/ Federal prevailing wage requirements (Fringe benefit management, OT Calculations, etc.) and any contractually required Union Agreements
• Process weekly certified payroll reports and submit through WA L&I, LCP Tracker, or other contractually required systems
• Pay weekly tax liabilities and garnishments
• Post Payroll information into accounting system as a General Journal Entry
• Set up employee records and maintain updates as needed for benefits programs including: 401k, health insurance premiums, PTO, stipends, paid leave, workers compensation
• Assist Project Management with proper Timecard clocking procedures and job-costing and audit for state specific OT rules
• Calculate and process per diem, mileage, and other reimbursement payments
• Accurately calculate and pay commissions & commissions draws
• Bonus program calculations and payments
• Maintain payroll system in accordance with required accounting procedures and job-costing mechanisms
• Reconcile data between systems for accurate processing
• Management of A&R Solar’s apprenticeship program (wage tiers, compensation, and compliance)
• Participate in the monthly close process 
• Additional Projects as Needed
• Reconcile benefits invoices against employee deductions to ensure accuracy
• Complete Onboarding and Offboarding tasks as assigned
• Respond to employment verifications, unemployment claims, and similar requests
• Manage injury claim reporting/ management and research/ apply for state funded wage reimbursement programs (WA L&I, OSHA, Private Disability Insurance, WA Stay at Work, etc.)
• Manage WA PMLA, OFLA, Work Share (OR) and Shared Work (WA) claims, as needed
• Complete Payroll & Worker Compensation Audits as required
• Forecasting of Employee Pay Trends and assist with Annual Compensation Reviews, Documentation, and execution

Accounting Duties

• Bank/ Loan Reconciliations
• Balance Sheet Review, Report Generation, and Audit
• P&L allocations & reporting by business sector and by state
• Fixed Asset Management and Depreciation entries
• Prepare Utilization, Cost Allocation, Job Performance, KPIs, and Financial Ratio Reports for review & distribution
• Cross-Train in AR and AP; Provide support for the accounting team during scheduled vacations and assist Controller with best practices across the department
• Assist with Pricing Model analysis, updates, and adherence
• Assist with software maintenance & builds for financial data visibility interdepartmentally 

 ESSENTIAL JOB FUNCTIONS 

• Familiarity with WA & OR Prevailing Wage Rules & Certified Payroll
• Strong proficiency in Microsoft Excel, experience creating nested formulas and pivot tables
• Strong analytical skills and critical thinking ability to evaluate information and troubleshoot issues
• 2+ years of payroll experience, Paylocity Experience is a plus
• Excellent interpersonal, verbal, and written skills
• Self-motivated and accountable
• Desire to provide a high level of service and support for employees
• Ability to multitask, prioritize, and problem solve in a deadline driven environment
• Enthusiastic attitude toward growth and learning to accommodate a growth mindset
• Exceptional organization and attention to detail
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

PREFERRED QUALIFICATIONS

• Degree in related field or payroll certification
• Job-Costing or Construction Industry experience
• Experience with onboarding payroll/ HRIS solution software (Paylocity or comparable)
• Salesforce CRM experience

Don't meet every single requirement? Research indicates that candidates from certain demographics are less likely to apply for positions unless they meet every requirement—such as women and People of Color. At A&R Solar, we are committed to building a diverse, inclusive, and authentic workplace environment. We strongly encourage applicants to apply regardless, even if they answered 'Yes' to not meeting every single requirement.

BENEFITS

• Health benefits, including medical, dental, vision, life, short-term and long-term disability insurance plans, and a health savings account (HSA) with employer contribution
• PTO Accrual, starting with 80 hours in year one and increasing as you grow with us, plus 8 company paid holidays
• 401(k) retirement plan with 4% employer matching
• Paid parental leave
• More than $3,000 annually in stipends for health and fitness, continued education, home office, tools, and more
• Phone plan reimbursement
• Annual profit sharing
• Discount to put solar on your home