About this position
Description:
Wedding & Events Coordinator
Position Overview
The Wedding & Events Coordinator manages events from first inquiry through execution. This full-time, year-round role supports winter group ski/tubing sales as well as summer weddings and concerts. The ideal candidate is organized, proactive, calm under pressure, and passionate about delivering exceptional guest experiences.
Key Responsibilities
Client & Event Management
- Serve as primary contact from inquiry through post-event follow-up
- Coordinate weddings, group events, and special occasions
- Conduct client meetings, tastings, rehearsals, and final detail reviews
- Prepare contracts, process payments, and maintain event timelines and floor plans
Vendor & Logistics Coordination
- Communicate and confirm details with vendors
- Serve as on-site vendor contact
- Ensure all event logistics and accommodations are prepared in advance
Event Execution
- Oversee setup, execution, and teardown
- Confirm staffing levels and lead event teams
- Coordinate Food & Beverage needs
- Resolve issues quickly to ensure smooth, high-quality events
Administrative Support
- Maintain organized event files and documentation
- Support venue projects and space improvements as needed
Qualifications
- Strong customer service and communication skills
- Highly organized with excellent time management
- Able to manage multiple priorities in a fast-paced environment
- Calm, solution-oriented under pressure
- Demonstrated leadership and team coordination skills
Compensation & Requirements
- $22–$25/hour
- Eligible for annual bonus
- Health, Dental, Vision insurance, 401K
- Minimum: High School diploma or GED
- Prior event experience preferred
- TIPS Alcohol Certification preferred
Physical & Schedule Requirements
- Ability to stand for extended periods
- Lift 25 lbs regularly, up to 50 lbs occasionally
- Available weekends, holidays, and variable hours
- Comfortable working in various weather conditions
- Must have solid 4WD or AWD transportation