Executive Assistant

Executive Assistant – Job Description

At Aradius Group, we believe strong leadership drives strong culture — and strong culture drives results. We are seeking a highly organized, proactive Executive Assistant to serve as a strategic partner to our Director of Finance & Administration and President. This role is designed to increase executive capacity by managing priorities, coordinating workflows, and ensuring follow-through on key initiatives.

If you thrive in fast-moving environments, anticipate needs before they arise, and take pride in operating with discretion and professionalism, this role is for you.

What You’ll Do:

Executive Support & Priority Management

• Manage and optimize executive calendars to align meetings and commitments with strategic priorities.
• Coordinate complex internal and external meetings, including scheduling, preparation of materials, and follow-up.
• Attend leadership meetings as needed; document notes, track action items, and monitor progress.
• Anticipate executive needs and proactively resolve issues.
• Screen and prioritize communications to protect leadership time.

Communication & Documentation

• Draft and format professional correspondence, reports, presentations, and spreadsheets.
• Prepare briefing materials and summaries for meetings and external engagements.
• Maintain organized electronic and physical files.
• Manage incoming mail and identify items requiring attention.

Project & Operational Coordination

• Support special projects and cross-functional initiatives.
• Maintain dashboards and tracking systems to ensure deadlines are met.
• Coordinate company events, executive meetings, and special functions.
• Facilitate travel arrangements, expense reporting, and related documentation.
• Perform occasional errands such as bank runs, permit deposits, and meeting procurement.

Confidentiality & Representation

• Handle sensitive information including financial data, contracts, personnel matters, and strategic initiatives with discretion.
• Represent Aradius Group professionally with internal teams, clients, vendors, and community partners.

Who We Are Looking For:

• Highly organized with the ability to manage competing priorities.
• Proactive and anticipatory, addressing needs before they escalate.
• Strong judgment and discretion when handling confidential matters.
• Clear, professional written and verbal communication skills.
• Detail-oriented with a commitment to accuracy.
• Process-minded, with an interest in improving systems and workflows.

What You Bring:

• Bachelor’s degree in a business-related field or equivalent experience.
• 3+ years of executive-level administrative support experience.
• Experience supporting multiple senior leaders preferred.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time management, and problem-solving skills.

Reasons you’ll love working here:

• Reliable and Flexible Hours: We will give you a schedule you can count on.
• Perks: Company Profit Sharing Program, Business Expense & Mileage Reimbursement. 
• Benefits: Access to a full benefits package including 401(k), 401(k) match, PTO, paid holidays, medical, vision, dental, company-paid short and long-term disability, an Employee Assistance Program for free and confidential mental health, legal, and financial services, Flexible Spending Account (FSA) options.

About Aradius Group:

We are more than a printer; we are a partner in growth. With over 165 years of experience, Aradius Group blends tradition with innovation to help our clients stand out in a crowded world. Backed by cutting-edge technology and a team of industry experts, we deliver personalized print, direct mail, e-commerce, and marketing solutions that drive results.

Our mission is simple: to make meaningful connections. Whether through strategic campaigns or everyday communication, we help brands connect with their audiences in ways that matter.