About this position

Alistair Group is one of East and Southern Africa’s fastest-growing service companies, providing a variety of self-delivered logistics solutions across several geographies, aimed with the vision to Make Africa Work Better! With core competencies in road freight, warehousing, commodity trading and operational hire of material handling equipment, the Group strives for continuous expansion of innovative ancillary services to grow the business vertically, complimented by a healthy dose of entrepreneurial flair. The business has gone from strength to strength, growing quickly in both its geographical coverage and variety of services offered to clients. In 2024, the Group exceeded the 1000 employee mark and managed a fleet of well over 1000 trucks. With Alistair’s aggressive and exciting growth strategy, the Group is poised for significant further expansion and a greater impact in Africa.

Core Services:

Freight Forwarding
Clearance & Forwarding
Energy Industry Support Services
Equipment Rental
Commodity Trading
Integrated Solutions
Warehousing
Ocean Freight

Industries:

Mining
Oil & Gas
Agriculture
Construction
Explosives
Renewables

Mission

To make Africa work better

Company Values

Honesty, Customer Focus, Continual Improvement, Humility, and Safety

Office Management

Implementing administrative systems, such as filing and record management;
Recording office expenditure and managing the budget ;
Organising the office layout and maintaining supplies of inventory and equipment;
Manage and supervise subordinate staff by carrying out staff appraisals and managing performance, delegating work and managing their workload and output and
Promoting staff development and training

Administration

Oversee centralized operations by ensuring operations run smoothly within departments such as information and data processing, mail, materials scheduling and distribution, records management, telecommunications management and security
Ensure contracts, insurance requirements, and government regulations and safety standards are followed properly.
Oversee support services.
Oversee the preparation, analysis, negotiation, and review of contracts related to the purchase or sale of equipment, materials, supplies, products, or services.
Handle the acquisition, distribution, and storage of equipment and supplies.
Supervise a building's operations and maintenance by planning long and short term maintenance needs, project planning and management, communication and technology integration
Plan workspaces and oversee renovation projects.
Monitor facility for security.
Responding to customer enquiries and complaints;
Reviewing and updating health and safety policies and ensuring they are observed
The management of social media where deemed possible

Compliance

It is also the primary objective of the title holder to champion the adoption, implementation and adherence to ISO 9000 Quality Management System by Alistair Group

Responsibilities

Establish and maintain a working knowledge of ISO 9000, regulations and guidelines throughout the Group;
Develop, implement and administer a ISO 9000 reporting program to ensure all such regulatory reporting requirements are adhered to in an accurate manner;
Plan, organize, and control the day-to-day administrative compliance activities of the system by the Group;

The Company reserves the right to withdraw from the recruitment process at any time, at its sole discretion. The sharing of any aptitude test, assessment, or invitation to an interview does not constitute an offer of employment or guarantee any future employment with the company. Candidates acknowledge that progression through any stage of the recruitment process does not imply or ensure an eventual offer of employment.

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Admin Manager

About this position