About this position

Accounting & Payroll Specialist

Location: Bismarck, ND
Company: Earth Systems (An EnviroTrac Company)
Type: Full-Time | Onsite
Classification: Non-Exempt (Overtime Eligible)
Compensation: $20 – $26 per hour DOE

Position Overview

Earth Systems is seeking a detail-oriented Accounting & Payroll Specialist to support payroll processing, accounts payable/receivable, invoicing, and compliance documentation in our Bismarck office.

This role supports project-based environmental operations and requires strong attention to detail, accuracy, and the ability to manage structured processes with limited oversight. Level and compensation will be determined based on experience, payroll knowledge, and demonstrated compliance capability.

Experience processing prevailing wage payroll and certified payroll reporting is strongly preferred. Candidates without direct prevailing wage experience must demonstrate strong multi-state payroll expertise and the ability to quickly learn complex compliance requirements.

Key Responsibilities

Payroll & Compliance

Process payroll using ADP

Verify time entry and coding in VantagePoint

Calculate overtime in accordance with federal and North Dakota wage laws

Support prevailing wage tracking and documentation

Assist with preparation of certified payroll reports when applicable

Maintain payroll compliance records and audit documentation

Accounting & Billing

Process accounts payable and receivable

Prepare and submit client invoices

Enter billing data into VantagePoint and client-specific portals

Reconcile financial records and credit card statements

Support project managers with billing coordination

Administrative Support

Maintain employee paperwork and onboarding documentation

Perform detailed data entry across payroll and accounting systems

Maintain organized financial and compliance files

Required Qualifications

2–4+ years of experience in payroll processing, AP/AR, invoicing, or accounting support

Strong understanding of overtime calculations and wage compliance

Experience in multi-rate or project-based payroll environments preferred

Experience processing prevailing wage payroll and certified reporting strongly preferred

Proficiency in Microsoft Excel (formulas, reconciliations, tracking; pivot tables preferred)

Experience using ADP payroll systems preferred

Experience using VantagePoint or similar ERP/accounting software preferred

High attention to detail and strong organizational skills

Ability to manage multiple deadlines in a structured environment

Self-starter capable of working independently with limited supervision

Strong written and verbal communication skills

Work Environment

This position is office-based in Bismarck, ND.
Must be able to sit for extended periods and work at a computer for the majority of the workday.

About Earth Systems

Earth Systems is part of the EnviroTrac family of companies, providing environmental consulting and remediation services across multiple states. Our accounting and payroll operations support active field projects and government-funded work requiring accurate reporting and compliance-driven processes.

Equal Opportunity & Compliance

Earth Systems and EnviroTrac are Equal Opportunity Employers. We welcome applicants of all backgrounds and provide reasonable accommodation for qualified individuals with disabilities to perform essential job functions.

We maintain a drug-free workplace. Employment is contingent upon successful completion of pre-employment screening.

No sponsorship is available for this position.

Salary Information

$20.0 - $26.0 Annual Salary