About this position
On-Site Only – (Remote/ Hybrid applications will not be considered)
Purpose
Support the Project Management and Engineering teams with project-specific tasks by staying organized, managing time well, and working effectively with others. This position is based at our headquarters in Mentor, Ohio.
Key Responsibilities
Understand assigned projects after formal hand-off meetings.
Help manage and update project info in Procore.
Schedule and organize internal and external meetings, take notes, and manage follow-up actions in Procore.
Coordinate with shop staff to ensure smooth information flow to and from production, including strike-offs, samples, mockups, deliveries, photos, and work orders.
Help update schedules and manage the FC report.
Maintain buyout folders and tracking documents in Procore.
Assist with monthly billing and ensure it's completed on time.
File all documents properly in Procore for easy access and organization.
Track project changes (PCOs, CORs) and update logs accordingly.
Provide general admin support like scanning, copying, and transmittals.
Label and track samples/mockups and manage related photo records.
Help schedule team travel and handle expense reports.
Work with the Site Manager and Production Scheduler to coordinate deliveries.
Qualifications
Experience handling reports and managing documentation.
Background in construction or woodworking is a plus.
Able to juggle multiple tasks and set priorities.
Strong attention to detail.
Clear verbal and written communication skills.
Discreet with confidential information.
Strong interpersonal skills; comfortable working with different personalities.
*Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time*