Project Billing Coordinator

What You’ll Do:

Project Billings

• Prepare client billings and associated job cost reports, labor transfers, interest billings, extra work authorizations (EWAs) and project close-out reports
• Review, process, and track EWAs and Change Orders
• Review contract terms and ensure that billings are in alignment with requirements
• Submit all payment Applications and process/complete client billing forms as needed
• Have a working knowledge of customer databases and be able to follow invoice submission procedures.
• Handle customer inquiries regarding bills or payments
• Work with other departments to resolve billing issues or disputes
• Assist accounting team members as required
• Primary point of contact for survey department billing
• Other responsibilities as required

Administrative

• Ensure project file integrity
• Front Desk Coverage
• Phone system backup
• Maintain positive working relationships with clients, directors, project and billing teams
• Handle data entry input using Microsoft Office
• General office administrative tasks include copying, filing, and using MS Outlook
• Create projects and phases for all departments when needed