ACCOUNTS PAYABLE SPECIALIST

Job Title: Accounts Payable Specialist

Branch: 999

Department: Accounting

Reports to: CFO

Date: 05/05/2025

Primary Responsibility: The Accounting Payable Associate is responsible for ensuring accurate accounting records for receipts and/or disbursements within the county. This is a responsible non-supervisory position. Duties include performing a variety of complex clerical and entry-level bookkeeping and accounting tasks, applying accepted procedures to the preparation and maintenance of accounting and other records.

• Process the daily accounts payable.
• Post daily cash.
• Process the purchase orders.
• Balance daily cash postings.
• Process the expense reports.
• Post daily credit card payments.
• Match up daily accounts payable checks.
• Perform other duties as required.

• Requires high school diploma.

A minimum of 2 year experience in bookkeeping, accounting or secretarial assignments involving advanced recordkeeping (directly related business school or college courses may be substituted equally for up to one (1) year of experience); OR, any equivalent combination of experience and training that provides the required knowledge, skills and abilities.

Experience required in the following areas:

• Working knowledge of bookkeeping theories and practices and accepted office procedures.
• Ability to perform a volume of numerical detail work with speed and accuracy to make difficult mathematical computation with or without mechanical assistance (ability to operate a calculator by touch).
• Ability to understand and follow complex oral and written instructions and technical or legal terminology.
• Ability to prepare financial and other records in a systematic, neat, legible manner.
• Ability to establish and maintain effective working relationships with co-workers, a variety of governmental employees and officials and the general public.

Additional skills required:

• May require the ability to type at a speed of at least 40 words per minute with a high degree of accuracy.
• Excellent verbal and written communication skills.
• Excellent customer service skills.
• Ability to manage multiple tasks with frequent interruptions, occasionally in urgent situations.
• Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.

• May prepare summary sheets or other work papers for supervisor's or auditor's use in preparing comprehensive financial statements.
• May audit and proof accounting or other reports for clerical accuracy and conformance to department, county and state procedures.
• May perform secretarial functions as needed for assigned staff member(s).

• Employees must complete the required courses as described by Human Resources for all employees.
• This description presents the major responsibilities required for this job title. Individual positions may require the performance of additional duties as assigned.

• Secure and maintain work environment, PC, Phone and other assigned equipment.