Staff Accountant

Job Summary

The Staff Accountant – AP & AR is responsible for managing the full accounts payable and accounts receivable cycles across Blake’s Family of Companies. This role ensures accurate and timely billing, collections, vendor payments, cash application, and account reconciliations while supporting month-end close and maintaining strong internal controls. This position also supports intercompany sales transactions and inventory accounting processes to ensure accurate financial reporting and operational alignment.

Responsibilities and Duties

Accounts Receivable (AR)

• Prepare and issue customer and intercompany invoices accurately and timely.
• Apply daily cash receipts and reconcile customer accounts.
• Monitor AR aging and actively follow up on past-due balances.
• Communicate professionally with customers and internal departments to resolve billing discrepancies.
• Maintain accurate customer master data, including billing terms and tax status.
• Reconcile AR subledger to the general ledger monthly.

Accounts Payable (AP)

• Process vendor invoices accurately, ensuring proper coding, approvals, and documentation.
• Maintain vendor master data, including W-9s and payment terms.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Ensure compliance with company purchasing and approval policies.
• Assist with annual 1099 preparation and vendor reporting.
• Monitor AP aging to ensure timely payments and support cash flow management.

Intercompany and Inventory Accounting

• Ensure intercompany balances are accurate and reconciled monthly.
• Coordinate with operations teams to ensure proper recording of internal product transfers.
• Record and reconcile inventory count adjustments in the ERP system.

General Accounting and Administrative

• Assist with month-end and year-end close processes, including journal entries and reconciliations.
• Maintain organized electronic accounting records and documentation.
• Communicate effectively with the Controller and team
• Follow accounting policies, procedures, and internal controls.
• Support process improvements and system enhancements.
• Assist with special projects and other accounting duties as assigned.

Education, Skills & Knowledge

Required:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 3–5 years of experience in  Accounts Payable, Accounts Receivable, or general accounting
• Experience in inventory-based or multi-entity environments preferred

Technical Skills:

• Proficient in Microsoft Excel (pivot tables, lookups, formulas)
• Experience with ERP systems such as NetSuite, SAP, or QuickBooks preferred
• Proficient in Microsoft Office applications

Core Competencies:

• Strong attention to detail and accuracy
• Ability to manage multiple priorities and deadlines
• Strong organizational and problem-solving skills
• Professional communication skills with internal and external stakeholders
• Self-motivated with ability to work independently

Be a team player and adhere to the Blake Family Mission Statement:
“Growing Good Times and Memories for Every Generation”