About this position
About Us
The Producers Guild of America represents over 8,400 producers. It is a non-profit trade organization that represents, protects and promotes the interests of all members of the full producing team in film, television and emerging media. The Guild invests in its core values that benefit the industry at large. These values are rooted in facilitating employment for its members, advocating for sustainable practices in production that minimize human and environmental harm, and ensuring a set culture that advances safety and creates viable pathways into the guild for the next generation of producers, particularly those from populations under-represented in the industry. Year-round it hosts a number of educational, mentoring and professional networking programs, as well as industry events that honor excellence in producing.
About the Role
The Executive Assistant to the CEO is a fast-paced job suited for someone meticulous, proactive, and highly organized. Reporting directly to the CEO, this position serves as a central point of coordination for PGA members, board member leadership, PGA staff, other guilds, sponsors, and industry partners while managing a high volume of communication and scheduling needs. This includes coordinating complex meetings, supporting PGA Awards and Produced By Conference logistics, maintaining active to-do lists and follow-ups, and assisting staff as needs arise to keep daily operations running smoothly. The EA oversees the CEO’s workflow with professionalism and discretion, supports production meetings and event preparation, and helps maintain strong relationships across the Guild. This role requires exceptional communication skills, a “no job too big or too small” mentality, and the ability to anticipate needs in a dynamic, fast-moving environment.
Key Responsibilities
Responsibilities for the EA position break down as follows (Note: The Chief Executive Officer and/or other Guild leadership may modify the following responsibilities and percentages, as appropriate, to meet Guild priorities):
Administrative Support to the CEO (60%)
● Provide high-level administrative support to the CEO by overseeing calendars, phones, inboxes, expenses and daily scheduling, and by keeping organized task lists and call sheets to ensure priorities stay on track. Coordinate meetings and communication with Board members, staff, sponsors, and industry partners, preparing materials, taking clear and discreet notes, and managing follow-up across all parties. Use tools such as FirefliesAI, Doodle, Zoom, and Google Drive to maintain accurate records and keep information flowing smoothly. Support Awards and Produced By by attending production meetings, managing transcripts and materials, and tracking action items. Maintain updated contacts and internal records, assist staff as needed, and ensure the CEO’s workflow runs efficiently day to day.
Manage Internal and External Meetings (20%)
● Manage a wide range of internal and external meetings by coordinating schedules, preparing materials, creating links, and ensuring all participants have the necessary information. This includes production meetings for the PGA Awards and Produced By Conference, Board and Executive Committee meetings, task force and working group sessions, and situational meetings with members, sponsors, and industry partners. Attend key meetings to track action items, organize transcripts and summaries, maintain updated lists such as in-memoriam, and support follow-up across departments to keep communication and workflows running smoothly.
Board Relations (10%)
● Build strong, easy working relationships with Board members and their assistants to keep communication smooth and information moving quickly. Be a reliable point of contact who understands their needs and helps keep everyone connected and aligned.
Assist with Sponsorship Events (5%)
● Assist with sponsorships by tracking contract deliverables, keeping grids and records up to date, gathering assets and approvals, and making sure deadlines and follow-ups stay on track. Support sponsor needs throughout the season—including collecting materials, coordinating communication, and helping with sponsor dinners or event details—to ensure every commitment is fulfilled smoothly and accurately.
Maintain Internal Records/Information (5%)
● Maintain up-to-date internal records by keeping contact lists, grids, and shared documents organized and accurate, updating information as people, projects, and events evolve. Ensure key details—like Board contacts, member information, meeting materials, and internal notes—are easy to find and current so the CEO and staff can access what they need quickly.
About The Candidate
The ideal candidate is a highly organized, proactive, and mission driven professional who thrives in a fast-paced, purpose-led environment. You are a strategic thinker and trusted partner who anticipates needs before they arise and approach challenges with discretion, sound judgment, and professionalism.
Highly organized and proactive, you anticipate needs, solve problems before they escalate, and handle confidential matters with absolute discretion. You are comfortable managing competing priorities, coordinating board communications, and interacting with diverse stakeholders including donors, community leaders, and staff. Above all, you are adaptable, resourceful, and committed to keeping information organized, accessible, and up to date so leadership and staff can operate at their best.
Knowledge, Skills and Experience
5+ years of experience supporting a senior executive, preferably at the CEO or C-suite level
Experience working with Boards of Directors or Executive Committees
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Demonstrated discretion in handling confidential information
Proficiency with Google Workspace or Microsoft Office, Zoom, scheduling platforms, and note-taking tools
Experience in a nonprofit, membership organization, or mission-driven environment preferred
Core Competencies
Decision Quality - Making good and timely decisions that keep the organization moving forward
Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders
Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
Manages Ambiguity - Operating effectively, even when things are not certain or the way forward is not clear
Compensation Range, Reporting Structure and Work Schedule
Compensation Range: $24.04 - $28.85 per hour (equivalent to $50,000 - $60,000 per year), commensurate with skills and experience.
This is a full-time, non-exempt position reports to the Chief Executive Officer.
Location: Los Angeles. The Guild works on a hybrid schedule of in-office on Tues, Wed, and Thurs, and remote on Mon and Fri.
Benefits
PGA offers employees medical, dental and vision coverage options.
The Guild has 10 paid holidays per year and 2 paid personal days.
For employees based in California, monthly parking at the PGA office is paid by the Guild.
How to Apply
Please upload a resume and cover letter as one PDF. We invite you to respond to the following prompts in your cover letter: Please tell us how your background and experience is relevant to this position. What is of interest to you about this position?
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
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