ACCOUNTING CLERK I

Job Function:

This is a full-time accounting position within the Finance Department for the City of Mount Dora. The role involves performing accounting and financial recordkeeping functions that require a thorough knowledge of accounting principles, practices, and methods, as well as familiarity with accounting systems, operations, and procedures.

Employees in this classification are primarily responsible for reviewing complex financial transaction documents to ensure accuracy, completeness, and compliance with established policies and procedures. Work is performed under general supervision in accordance with established guidelines and standards, and the position reports directly to the Finance Director.

 Career Path: Accounting Clerk II

Essential Duties:

1. Responsible for journalizing the daily deposit, saving appropriate reports and ensuring the deposit confirmations are delivered to the Accounting Specialist for reconciliation. 
2. Receive and verify invoices city wide.
3. Verify that transactions comply with financial policies and procedures.
4. Prepare, verify and process invoices and code payment documents.
5. Prepare batches of invoices for data entry.
6. Process backup reports after data entry.
7. Maintain listing of accounts receivable.
8. Maintain the general ledger as it pertains to accounts payable.
9. Verifies, calculates and enters invoices for payment to vendors weekly.   Research amounts outstanding on vendor statements and take appropriate action.
10. Verifies, computes and/or records various information on tuition reimbursement forms, uniform reimbursement forms, and other reimbursement requests.
11. Review, prepare and transmit 1099 documents.
12. Review and manage unclaimed property.
13. Assist in year-end audit preparation as it pertains to accounts payable.
14. May be required to return to work to assist with emergency management preparation, response and/or recovery activities.
15. Performs a variety of administrative duties such as ordering supplies, directing customers to appropriate personnel and providing information and assistance.
16. Perform other assigned duties and responsibilities as required.

Knowledge, Skills, and Abilities:

• Ability to plan & direct the work of others.
• Significant ability to assist the public cooperatively & courteously and resolve complaints in a professional and diplomatic manner.
• Significant ability to research, analyze and compile information for technical accounting and statistical reports.
• Ability to make decisions in accordance with departmental policy.
• Ability to maintain accurate records.
• Ability to pay close attention to detail in balancing & summarizing records. 
• Ability to establish and maintain good working relationships with other city employees.
• Ability to express oneself clearly and concisely in verbal and written from.

Required Qualifications:

• High school graduate or GED required.
• Two (2) years of office-related experience, preferably in local government.
• Must complete the required National Incident Management System (NIMS) training within six (6) months of completion of probationary period.
• A valid Florida Driver's License is required.

Essential Physical Skills:

• Ability to communicate effectively in English both orally and in writing.
• Acceptable eyesight (with or without corrections).
• Acceptable hearing (with or with hearing aid).
• Walking or standing for periods of time.
• Able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Must be physically able to operate a variety of office machines and equipment including computer, copier, telephone, calculator, etc.
• Frequent sitting

(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)

Note: Job Descriptions are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.

The City of Mount Dora is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Mount Dora is a drug-free, smoke-free, EOE.