Fleet & Safety Manager

Fleet & Safety Manager Company: The Rapid Group Location: 285 Straight Street, Paterson, NJ Position Type: Full-Time Salary Range: $100,000 – $130,000 per year (based on experience) Travel: Up to 30% to other company locations Position Summary The Fleet & Safety Manager is a leadership role responsible for overseeing fleet maintenance operations, transportation compliance, and construction/jobsite safety programs across all The Rapid Group locations. Based at our Paterson, NJ headquarters, this position ensures fleet reliability, regulatory compliance, adherence to environmental health & safety standards, cost control, and the development of a strong safety culture company-wide. This role requires a strategic yet hands-on leader with deep expertise in heavy-duty fleet management, DOT/OSHA compliance, and construction safety oversight. Key Responsibilities Fleet Maintenance & Compliance • Travel to and monitor multiple shops and field locations for efficiency, safety, and maintenance compliance. • Oversee preventative maintenance programs for all company-owned trucks, service vehicles, and equipment. • Inspect equipment at shop and non-shop locations to ensure proper vendor PMs and repairs. • Review repair quality to reduce breakdowns, increase uptime, and minimize out-of-service equipment. • Audit maintenance records and documentation to ensure DOT compliance. • Monitor KPIs, productivity metrics, and labor goals for mechanics and shop personnel. • Screen, evaluate, and manage maintenance vendors to ensure adherence to company policies and cost controls. • Develop fleet lifecycle planning, capital forecasting, and asset replacement strategies. • Ensure compliance with pre- and post-trip inspection requirements. Safety & Jobsite Management • Maintain safe jobsites and monitor daily construction activities to identify and correct safety deficiencies. • Conduct daily site inspections and enforce environmental, health, and safety regulations. • Ensure compliance with OSHA, DOT, state, and local safety laws and remain current on regulatory updates. • Ensure contract safety specifications are adhered to across projects. • Coordinate with project overhead teams, superintendents, subcontractors, and owners as necessary. • Review and monitor monthly project safety statistics for accuracy. • Monitor subcontractor safety training, reports, and man-hour documentation. • Maintain Safety Data Sheets (SDS) and Hazard Communication programs. • Gather toolbox talks and safety reports from foremen and subcontractors. • Prepare and distribute safety committee meeting minutes and weekly safety coordination meeting documentation. • Purchase and manage safety equipment and PPE inventory. Training, Incident Management & Compliance Administration • Assess organizational safety training needs and schedule required programs. • Conduct new hire safety orientations. • Ensure required training certifications are documented and current. • Set up and coordinate drug testing for new craft employees. • Review accident procedures with superintendents and managers. • Complete incident reports, lead investigations, conduct root cause analysis, and maintain proper files. • Maintain all documentation related to accidents, safety audits, and compliance tracking. • Originate intake of EEO, harassment, and workplace violence claims and forward to HR. Leadership & Development • Lead, mentor, and evaluate mechanics, shop managers, field supervisors, and safety personnel. • Train and coach team members in proper maintenance and safety best practices. • Drive continuous improvement across fleet uptime, safety metrics, and operational efficiency. • Provide executive leadership with safety trends, compliance status, and operational reporting. • Promote a proactive safety culture across all departments and locations. Required Qualifications • High School Diploma or equivalent required; Bachelor’s degree in Safety Management, Business, Logistics, or related field preferred but not required. • Minimum 5 years of fleet maintenance and transportation management experience (military equivalent considered). • 5+ years of fleet & safety management experience • Strong knowledge of heavy-truck mechanical and electrical systems. • In-depth understanding of DOT, OSHA, and transportation compliance regulations. • Ability to interpret and apply laws, contracts, labor agreements, and regulatory requirements. • Excellent analytical and problem-solving skills. • Strong leadership, organizational, and communication skills. • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). • Valid driver’s license with satisfactory driving record. • Ability to travel up to 30%. Desired Certifications • OSHA 10 • OSHA 30 (Or willingness to complete if you have OSHA 10) • Other relevant safety certifications Physical Requirements • Ability to safely walk and stand for extended periods, including outdoor jobsite environments. • Ability to lift 50 lbs frequently and over 75 lbs occasionally. • Ability to bend, climb, reach overhead, squat, kneel, push, and pull as required. Compensation & Benefits The Rapid Group offers a competitive executive-level compensation package including: • Health insurance • 401(k) with company match • Paid time off • Paid holidays • Disability insurance • Performance-based incentive opportunities Actual compensation will be determined based on experience and qualifications. Equal Employment Opportunity The Rapid Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran status, or other protected status. Employment may be contingent upon successful completion of a background check and/or pre-employment drug screening.