Events Coordinator - Temporary Position (Part-Time)

Become A Part of the El Programa Hispano Catòlico Team

El Programa Hispano Católico (EPHC) is an organization that supports individuals in reaching their fullest potential. For nearly 40 years, our mission has been to advance racial equity and social justice through the power of our Latine roots, culture, and community. This mission, which is at the heart of everything we do, has allowed us to respond to local needs by addressing the social determinants of health. We achieve this through our program areas: Housing, Economic Sustainability, Education, Community Wellness, and DV/SA Prevention and Intervention. Today, EPHC serves more than 30,000 people annually and employs over 100 staff members, the majority of whom are bilingual, and over 93% are bicultural.

Although EPHC is affiliated with the Catholic Charities Network, candidates or participants do not need to be Catholic to work with us or receive services. Across our programs and services, staff of all faiths-or none-work within our framework of respect for our mission, the dignity of the human person, and the common good. 

To learn more about EPHC, visit our website at https://elprograma.org/

Benefits: 

• Vacation and Sick Time Benefits
• 14 paid holidays
• Continuous growth and development opportunities.
• Opportunities to serve your community and make a positive impact. 

About The Role:  

We are seeking a detail-oriented individual to support the coordination and logistics of three exciting upcoming fundraising events: McMenamins Friends and Family, Voces de la Comunidad, and Raíces Unidas Fundraiser & Awards Ceremony. These events are essential fundraising initiatives aimed at engaging our community and generating support for our programs. This role will involve collaborating with team members and stakeholders to ensure each event runs smoothly and effectively engages our community.

This short term assignment offers a meaningful opportunity to make a significant impact within our organization. There will also be an opportunity to apply for a permanent position, which will be announced soon.

If you are passionate about making a difference and bring the skills and experience needed, we encourage you to apply and contribute to EPHC’s mission. If you are excited about supporting impactful fundraising events that strengthen our community, we welcome your application and look forward to the contributions you can bring to our team.

Principle Duties & Responsibilities:  

Event Planning Support:

• Assist in the development of event timelines and schedules for each fundraising event.
• Coordinate with vendors, venues, and suppliers to secure necessary services and materials.

Logistical Coordination:

• Help manage event registration and attendee communication for the McMenamins Friends and Family, Voces de la Comunidad, and Raíces Unidas fundraising events.
• Organize support for speakers, performers, and special guests as needed.

Sponsorship Outreach:

• Identify and reach out to potential sponsors to support each fundraising event.
• Develop sponsorship packages and materials to effectively communicate the benefits of sponsoring the events.

Prospecting Corporate and Individual Giving:

• Research and identify potential corporate sponsors and individual donors to support the fundraising events.
• Cultivate relationships with prospective donors, sharing information about the events and their impact on the community.

Coordination with Board Fundraising Committee:

• Coordinate and collaborate with the board fundraising committee and the executive director to execute the vision and recommendations for the events.
• Ensure that the strategic goals set by the committee are integrated into event planning and execution.

Promotion and Outreach:

• Support the creation and distribution of promotional materials, including flyers, social media posts, and email campaigns to maximize attendance.
• Engage with community partners and stakeholders to promote the fundraising events and encourage participation.

On-Site Event Support:

• Assist in setting up event venues, ensuring all necessary equipment and materials are in place.
• Provide on-the-day support, including managing guest check-in, coordinating with volunteers, and troubleshooting any issues that arise.

Post-Event Follow-Up:

• Help gather feedback from attendees and team members to evaluate the success of each fundraising event.
• Assist in compiling event reports and metrics to assess fundraising outcomes and identify areas for improvement.

 Qualifications & Requirements: 

• A minimum of 2 years experience in sponsorship outreach, corporate giving, or fundraising.
• A minimum 2 years experience in event planning or coordination.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Passion for community engagement and fundraising initiatives.

Compensation: $50-$55 per hour. Compensation is commensurate with skills and experience.   

Location & Typical Working Conditions: 

At EPHC, we are committed to promoting a healthy work-life balance through our innovative 4-day workweek. We believe that by maximizing productivity and prioritizing employee well-being, we can provide an additional day each week for you to recharge and engage in personal interests as long as you successfully complete your work within the designated timeframe. 

This hybrid role involves essential in-person responsibilities and will eventually include the management of a physical office space. Our standard business hours are from 8 am to 5 pm, Monday through Thursday. However, candidates should be prepared to occasionally work on Fridays and during weekday evenings and weekends, as needed.

Physical Demands:

The physical demands described here represent those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers and handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities this position requires include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

TO APPLY: Please visit and apply through El Programa Hispano’s online application at www.elprograma.org/careers

EPHC IS AN EQUAL OPPORTUNITY EMPLOYER

El Programa Hispano Catolico is proud to be an Equal Opportunity Employer. EPHC does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state or federal law.