Accounts Payable Specialist

The Accounts Payable Specialist is responsible for ensuring the timely and accurate processing of invoices, expense reports, and vendor payments. This role requires a strong attention to detail, excellent organizational skills, and the ability to collaborate with internal teams and external vendors. The ideal candidate will have experience in accounts payable within a manufacturing environment and possess strong problem-solving skills.

Key Responsibilities

• Monitor and manage the ap@gfii.com email account for incoming invoices and AP-related inquiries.
• Secure invoice approvals as required for all invoices for GFI and GCL, utilizing DocuSign for approvals.
• Review and enter employee expense reports into D365.
• Review and enter all invoices into D365, verifying price and quantity accuracy.
• Follow up on vendor credits related to returned purchase orders.
• Research and resolve vendor-related inquiries regarding open balances and payments.
• Run and analyze the weekly open AP report.
• Prepare and process weekly payment batches, including both check and wire payments.
• Monitor pending purchase order invoices and collaborate with the Purchasing team to resolve issues.
• Conduct a weekly freight invoice detailed review.
• Participate in audit activities, including physical inventory and AP-related testing.
• Perform additional duties as assigned.

Qualifications & Experience

• Minimum of a High School Diploma or GED; an associate’s degree in accounting or a related field is preferred.
• At least 2 years of accounts payable experience, preferably in a manufacturing environment.
• Strong knowledge of accounts payable processes, invoice verification, and reconciliation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access).
• Experience with D365 or similar ERP systems is a plus.
• Excellent analytical, problem-solving, and decision-making skills.
• Strong time management and organizational skills with the ability to meet deadlines.
• Ability to maintain confidentiality regarding financial and company files.
• Exceptional written and verbal communication skills.
• Ability to collaborate effectively with colleagues at all levels of the organization.
• Ability to work independently and maintain a high level of accuracy.