Aesthetics Medical Assistant

The Medical Assistant (MA) is a key clinical and operational team member supporting our medical spa and functional wellness practice. This role integrates traditional medical assisting duties with functional medicine support, preventative health services, wellness coordination, and aesthetic care. The ideal candidate is patient-centered, tech-savvy, detail-oriented, and passionate about holistic, root-cause healthcare and aesthetic medicine.

Clinical & Functional Wellness Support

• Prepare patients for in-office and virtual functional wellness visits, including intake review, health history collection, and pre-visit coordination
• Assist licensed providers (NP, PA, RN) with medical aesthetics and functional medicine evaluations, wellness exams, hormone therapy, weight management, peptide therapy, and preventative care services
• Collect and document comprehensive patient data including vitals, body composition metrics, symptom questionnaires, lifestyle assessments, and medication/supplement lists
• Perform phlebotomy, specimen processing, and lab preparation for functional and diagnostic testing (if certified)
• Administer injections or medications within scope and training, per provider orders and state regulations
• Ensure accurate, timely documentation in the EMR for both in-person and telehealth encounters

Care Coordination

• Communicate provider instructions, care plans, lab instructions, and follow-up steps to patients before and after virtual visits
• Coordinate lab orders, specialty testing kits, and results for telehealth patients
• Assist with remote patient monitoring workflows, refill requests, and secure patient messaging under provider direction
• Maintain HIPAA-compliant communication across telehealth platforms, phone, and electronic messaging systems

Aesthetic & Wellness Services Assistance

• Support aesthetic and wellness services including laser treatments, facials, IV hydration, hormone optimization, and weight loss programs
• Educate patients on pre- and post-treatment care, lifestyle modifications, supplement protocols, and wellness plans as directed by providers
• Assist with patient education related to nutrition, sleep, stress management, metabolic health, and preventative strategies within scope
• Support retail operations through product education and inventory management for skincare, supplements, and wellness products
• Maintain treatment room readiness, equipment calibration, and supply inventory

Patient Experience & Care Coordination

• Deliver a high-touch, concierge-style patient experience for patients
• Serve as a consistent point of contact throughout the patient’s wellness journey, supporting continuity of care
• Answer patient questions within scope and escalate clinical concerns appropriately
• Assist with scheduling, follow-up coordination, referrals, and patient retention initiatives
• Support front desk and administrative workflows as needed to ensure seamless operations

Safety, Compliance & Quality Assurance

• Adhere strictly to OSHA, HIPAA, infection control, laser safety, and functional medicine protocols
• Support quality assurance initiatives, chart audits, and safety documentation
• Maintain cleanliness, disinfection, and stocking of all treatment and clinical areas
• Participate in ongoing training, competency assessments, and interdisciplinary team meetings

Qualifications

• Medical Assistant certification or diploma from an accredited program (required)
• Current CPR/BLS certification (required)
• Phlebotomy certification preferred
• Experience in functional medicine, integrative health, wellness, telehealth, or medical spa settings preferred
• Comfortable using EMRs, telehealth platforms, and digital patient communication tools
• Strong organizational, communication, and multitasking skills

Skills & Attributes

• Strong interest in functional medicine, preventative health, and whole-person care
• Professional, empathetic, and service-oriented demeanor
• Ability to work independently and collaboratively in both clinical and virtual care environments
• Tech-savvy with attention to detail and compliance
• Adaptable, proactive, and eager to learn

Physical & Work Environment Requirements

• Ability to stand for extended periods and assist with procedures
• Ability to lift up to 25 lbs
• Combination of clinical, administrative, and computer-based work
• May include evening or weekend hours

Schedule & Compensation

• Full-time or part-time positions available
• Competitive hourly compensation based on experience
• Employee discounts on services and wellness products
• Opportunities for advanced training, certifications, and career growth within aesthetics and functional medicine