Diamond Vendor Associate

Rare Carat Inc mumbai, Mahārāshtra, India Sales

About this position

Us in a glimpse:


Founded in 2016 by a BCG consultant frustrated with his engagement ring buying experience, Rare Carat has grown to be one of the largest diamond jewelry online retailers in the United States. It was called the “Secret to Buying A Diamond” by the New York Times.


Rarecarat.com powers over $100m in annual sales by creating transparency in a historically opaque industry using AI indicators and human expert advice. Operating on an innovative "managed marketplace" business model, the company combines the selection advantages of a marketplace with the quality assurance of a traditional retailer.


We have grown to over 180+ employees, but remain a very flat and close-knit team committed to learning from each other, and having the best idea win.


Rare Carat is run by Wharton and Harvard Business School grads. Advisors include TrueCar’s founder, Blue Nile’s ex-CEO, Wharton’s Innovation Dean, and Richard Branson’s Venture Capital head. We have been featured in the New York Times, TechCrunch, NPR, USA Today, CNBC, among others.


Wondering why work with us? Here’s why:


  1. We are a fully remote start-up, growing quickly from under 5 people to close to 100 in just six years


  1. Our culture is unique: we have a global, remote team of young people taking on more responsibility than most companies would give. We have a bias for action, and a meritocracy where the best ideas win


  1. We help customers with the most important purchase of their life so far, their engagement ring. Marrying humans and technology to help our customers make the right decision is thrilling and rewarding


  1. If you are the right fit for our rocketship - we would make you an offer, you can’t refuse :)

About the Role


This position is ideal for someone with 1–3 years of experience in the diamond industry, looking to grow into a broader vendor management and operations function. The role requires a strong eye for detail, reliability, and the ability to manage multiple suppliers and shipments simultaneously.

Your duties will include:


  • Coordinate with diamond vendors daily regarding availability, pricing, and stone specifications.
  • Assist in sourcing diamonds as per sales team requirements and urgency levels.
  • Follow up with suppliers for confirmations, holds, shipments, and documentation.
  • Track shipments and coordinate with logistics partners (Brinks, Malca Amit, Blue Dart, FedEx).
  • Support invoice verification and reconciliation with the accounting team.
  • Maintain updated records of vendor pricing, inventory feeds, and order statuses.
  • Assist in resolving issues such as spec mismatches, shipment delays, or documentation gaps.
  • Coordinate returns and ensure timely vendor credits/refunds.
  • Help onboard new vendors by collecting required documents and verifying compliance.
  • Support internal teams with quick sourcing for urgent customer requirements.

  • Ensure adherence to BDB trade practices and GJEPC compliance norms.
  • Maintain clear documentation and submit timely internal reports.



Additional Requirements


  • 1–3 years of experience in diamond operations, sourcing, sales support, or vendor coordination.
  • Working knowledge of diamonds and grading standards (GIA exposure preferred).
  • Familiarity with BDB market practices and Indian diamond trade workflows.
  • Strong follow-up skills and ability to manage multiple vendor conversations simultaneously.
  • Comfortable handling high-value goods with responsibility and accuracy.
  • Proficiency in Excel/Google Sheets and email communication.
  • Strong communication skills in Hindi & Gujarati; English proficiency preferred.
  • Willingness to travel occasionally between Mumbai and Surat if required.
  • Comfortable working mid-IST to mid-EST hours to support US operations.
  • Organized, detail-oriented, and calm under pressure in a fast-paced startup environment.



Important Notice – Recruitment Fraud Alert:

Rare Carat only posts job openings on our official Careers page and our verified LinkedIn page. We do not advertise roles through any other platforms, agencies, or third parties. Rare Carat does not have any subsidiaries, affiliated entities, or sister companies, nor are we planning to create any.

For the most accurate and up-to-date opportunities, please refer only to our official channels:

Careers Page: https://ats.rippling.com/rarecarat-career/jobs

LinkedIn: https://www.linkedin.com/company/rarecarat/

If you have any questions or concerns regarding a job posting, please contact us directly at hr@rarecarat.com