Purchasing Manager

Reports To: Director of Facilities

Position Type: Full-Time

Position Purpose

The Purchasing Manager provides strategic oversight and operational management of purchasing activities for both the school and church ministries. This role ensures that all departments have the resources needed to effectively support students, faculty, staff, and ministry programs while maintaining strong stewardship of financial resources.

The Purchasing Manager develops efficient purchasing systems, manages vendor relationships, negotiates contracts, and ensures purchases align with budget priorities and organizational standards. This is a Shared Services role that supports both Academy and Church operations.

This position plays a key role in promoting operational excellence, fiscal responsibility, and service-minded support to departments across the organization.

Key Responsibilities

Purchasing & Procurement Management

• Oversee all purchasing operations for the school and church, ensuring efficient procurement processes and responsible stewardship of resources.
• Develop and maintain purchasing policies, procedures, and approval workflows.
• Review and approve purchase requests to ensure alignment with departmental budgets and organizational priorities.
• Negotiate pricing, contracts, and service agreements with vendors to secure favorable terms.
• Establish preferred vendor partnerships to maximize quality, reliability, and cost effectiveness.
• Maintain purchasing records and ensure proper documentation for all transactions.

Budget Stewardship

• Identify cost-saving opportunities and recommend improvements to procurement practices.
• Provide reporting and analysis on purchasing trends and expenditures as needed.

Vendor & Contract Management

• Cultivate strong relationships with vendors and service providers.
• Evaluate vendor performance to ensure quality, reliability, and value.
• Manage contract renewals, bidding processes, and vendor selection for major purchases.
• Ensure vendors meet organizational expectations and compliance requirements.

Inventory & Asset Oversight

• Implement systems for tracking inventory and major equipment purchases where applicable.
• Work with facilities, athletics, technology, and academic departments to manage supply needs.
• Support lifecycle planning for major equipment and operational assets.

Cross-Department Collaboration

• Serve as a resource and partner to faculty, staff, and ministry leaders regarding purchasing procedures.
• Provide guidance on procurement processes and purchasing best practices.
• Support special projects, events, and ministry initiatives requiring purchasing coordination.

Compliance & Process Improvement

• Ensure purchasing practices follow financial policies, internal controls, and audit standards.
• Evaluate purchasing systems and recommend improvements to increase efficiency and transparency.
• Support implementation or management of purchasing software or financial systems.

Education & Experience

• Bachelor’s degree in Business Administration, Finance, Supply Chain Management, or related field preferred.
• 5+ years of purchasing, procurement, operations, or financial management experience preferred.
• Experience in nonprofit, educational, or ministry environments preferred.
• Demonstrated experience negotiating contracts and managing vendor relationships.

Knowledge & Skills

• Strong organizational and project management skills.
• Excellent negotiation and vendor management abilities.
• Financial acumen and budget management experience.
• Strong attention to detail and process improvement mindset.
• Ability to manage multiple priorities and deadlines.
• Proficiency with financial systems, purchasing software, and Microsoft Office or Google Workspace.

All employees must commit to performing their duties in accordance with the stated mission and purpose of the school, CPA 101, CPA Policies and Procedures Manual, and the Westminster Confession of Faith. All employees must be evangelical Christians and active members of an evangelical Christian church.

All of the above duties and responsibilities are essential job functions for which reasonable accommodation will be made. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. The position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.

Christ Presbyterian Academy provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, national origin, age, disability, military status, or other protected classes as prohibited by law, excluding religion. The Academy reserves the right to make employment decisions on the basis of the individual’s religion.