Deputy Clerk

Job Summary:

This position’s primary responsibility is to establish and maintain official City records and files,

and to provide assistance to the public, City staff, and others, as needed. Deputy Clerk duties

also include general administrative support and backup to designated staff as needed.

Essential Duties and Responsibilities:

• Employees will perform a full range of clerical duties as assigned by the City Clerk.
• Employees will be cross trained in all functions of the department.
• Answer phones and direct calls to the proper department, greet citizens and direct them to the proper department.
• Respond to public inquiries in a courteous manner and provide information within the area of assignment in person or by telephone.
• Maintain the office filing systems and ensure City records are kept up to date.
• Accept and post all payments taken at the walk up counter or via telephone.
• Maintain record of funds taken as assigned by City Clerk.
• Maintain the City’s record retention and disposition schedules; preserve and protect the City’s historical records and information.
• Proof read of Council agendas and minutes.
• Assist with accounts payable and receivable.
• Distribute incoming mail and process outgoing mail.
• Perform other related duties as assigned by City Clerk.

Minimum Qualifications: Must be eighteen years of age or older Must have a high school diploma or equivalent. Must be able to lift up to 25lbs above head and chest high on an occasional basis. Must be able to bend, twist, stoop and lift on an as needed basis. Knowledge of and remain current in emerging office practices, procedures and equipment Perform a variety of specialized clerical, office support work involving the use of independent judgment and personal initiative. Ability to maintain an effective working relationship with those contacted in the course of work. Ability to type, enter and retrieve information from a computer system. Ability to receive, relay and transfer information accurately. Ability to research, analyze, interpret and prepare a variety of documents and reports. Ability to solve problems and deal with a variety of known variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or diagram formats