Compliance Coordinator

Alter Trading is seeking a Compliance Coordinator who will perform a wide variety of clerical and administrative duties as the Assistant to the Risk & Strategic Finance and Environmental teams including, but not limited to the following: 

• Supports implementation of the Company’s contract management system by reviewing exception reports, helping to troubleshoot and resolve exceptions.
• Supports implementation of controls and processes to ensure proper proof of insurance coverage is in place for third-party carriers prior to engagement by Alter. Support review and maintenance of valid insurance certificates for carriers already engaged by Alter.
• Reviews incoming third-party insurance certificates to determine if the issuing party still does business with the Company. Upload certificates to the contract management system as applicable.
• Provides insurance certificates as requested by third parties. 
• Generates and review exception reports generated from the contract management system for expiring insurance certificates and follow up with facilities to ensure new ones are obtained and uploaded timely.
• Facilitates bond renewals as requested by facilities.
• Supports renewal of permits, licenses, and registrations. Uploads documentation to the business license management system.
• Generates reports from the business license management system for expiring permits, licenses, and registrations and follow up to ensure new ones are obtained and timely uploaded.
• Assists with expense allocations and check requests.
• Assists with administrative duties related to annual fundraising campaigns and donation requests.
• Handles administrative tasks related to the Quarterly Certification process, including meeting scheduling, email communications, and development and distribution of materials.
• Assists Director, Audit and Compliance and Regional Environmental Managers with audit and investigation report compilation, formatting and distribution.
• Types, formats and produces documents including correspondence, standard reports, spreadsheets, proposals and presentations. Compile, format and organize materials for meetings and reporting, as directed 
• Travel, meeting, general administrative and project-based support of the Risk & Strategic Finance and Environmental teams. 
• Performs a variety of other responsibilities as assigned or required.

Requirements:

•  High School diploma or GED. 
• College level classes or Associates/Bachelor’s degree preferred. 
• This role requires a professional, dependable and detail-oriented individual that is proactive, organized, a quick learner and effective problem solver.  
• Must have good communication skills and ability to work with all levels of the organization as well as vendors, suppliers, outside advisors and third parties. 
• Must have above average skill level in all Microsoft Office programs including Word, Excel, PowerPoint and SharePoint. 
• Must maintain the highest levels of confidentiality at all times due to the sensitive nature of the material. 
• The successful candidate will need to have a high level of emotional maturity, understanding clearly how to and when not to respond to questions, comments or concerns.