Executive Assistant

About the Role:
We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support two founders across multiple businesses. This role is a unique mix of high-level executive support and hands-on office management. You’ll be the right-hand person to our founders, ensuring their days run smoothly while keeping our small corporate office organized and efficient.

• Provide full administrative support to founders, including complex calendar management, email oversight, and meeting coordination.

• Anticipate scheduling conflicts, shifting priorities, and logistical challenges before they arise, proactively presenting solutions.

• Book domestic travel, prepare detailed itineraries, and manage logistics for both business and personal travel.

• Plan and coordinate meetings, events, and internal gatherings.

• Manage day-to-day operations of the corporate office, including vendor coordination, ordering supplies, and ensuring the space runs efficiently.

• Assist with personal and professional tasks as needed, serving as a trusted extension of the founders.

• Act as the primary in-office point of contact when founders are traveling.

• Handle confidential and sensitive information with the highest level of discretion.

• Organize, prioritize, and balance responsibilities across multiple businesses simultaneously.

• Identify opportunities to improve systems, processes, and efficiencies using technology and automation tools.

• 5+ years of executive or senior administrative assistant experience, ideally supporting C-suite executives.

• Exceptional organizational, planning, and multitasking skills.

• Highly tech-savvy; proficient in Microsoft Office Suite, and scheduling/travel platforms.

• Experience booking complex travel arrangements and managing detailed itineraries.

• Ability to adapt quickly, work independently, and anticipate needs.

• Strong communication skills and professional demeanor.

• Comfortable working in a fast-paced environment with multiple priorities and stakeholders.

• A hands-on approach and willingness to assist with a variety of office tasks, from strategic to operational.

• Naturally anticipates challenges and addresses them before they impact the founders’ schedules or operations.

• Demonstrates a strong sense of ownership, accountability, and follow-through.

• Builds trust through reliability, discretion, and consistency.

• Thrives in fast-paced environments with constantly shifting priorities.

• Directly support dynamic founders across multiple businesses.

• Work in a high-energy, collaborative environment.

• Opportunity to make a tangible impact and grow your skills in executive operations.

Benefits & Perks