Director of Institutional Planning and Analys

JOB DESCRIPTION

Director of In

Position Title: Director of Institutional Planning and Analysis

Department: Academic Dean’s Office

Reports To: Academic Deans

Work Hours: 35 hours

Status: Full-time; 12-Month

FSLA Classification: Exempt

Creation: March 2025

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MISSION

Rosemont College is a community of lifelong learners committed to academic excellence and the joy of knowledge exploration. We aspire to cultivate open and critical minds, instill the ability to make thoughtful moral choices, and foster a sense of responsibility towards serving others in our global society.

Founded on Catholic principles, Rosemont College embraces individuals of all faiths and is guided by the teachings of The United East Conference and the Society of the Holy Child Jesus, adapting to meet contemporary challenges.

At Rosemont College, we cherish:

• Trust in and reverence for the dignity of every individual.
• Diversity, affirming our commitment to nurturing an inclusive international community.
• Persistence and courage in advancing justice with compassion.
• Stewardship of the Earth as our shared home.

These values underscore our mission to inspire intellectual curiosity, ethical leadership, and compassionate engagement in the world.

SUMMARY

The Director of Institutional Planning and Analysis provides leadership in institutional effectiveness, research, planning, assessment, and accreditation at Rosemont College. This role is essential in linking planning, budgeting, and assessment across the institution to enhance the student experience and improve recruitment, retention, persistence, and completion rates. The Director is responsible for ensuring the effective use of data in decision-making, supporting continuous improvement of student learning outcomes, and contributing to the development and evaluation of institutional policies.

KEY RESPONSIBILITIES:

Strategic Planning and Institutional Effectiveness:

• Execute and manage systematic planning processes (institutional, operational, and assessment) that align with Rosemont College's strategic priorities.
• Lead the development and implementation of a comprehensive system for institutional strategic planning, supporting the College's mission and goals.
• Support Senior Administrative Offices in analyzing operational processes and developing standard policies and procedures to enhance operational effectiveness.

Institutional Research and Data Management:

• Act as the Institutional Research Coordinator, responsible for reporting to federal, state, and internal constituents, including IPEDS, NC SARA, NCAA, CACREP, PA DOE, and others.
• Oversee the completion of the Middle States Annual Institutional Update and any related supplemental or follow-up reporting.
• Create and analyze data to support annual audits and other compliance-related activities.
• Work with the IT department to develop reports that meet campus data collection needs, ensuring the availability of current and historical data for informed decision-making.
• Develop and maintain a comprehensive data repository for institutional use.

Assessment and Accreditation:

• Ensure the timely execution of the assessment cycle, providing training and guidance on assessment and planning processes across the campus.
• Assume the role of Accreditation Liaison Officer, overseeing all accreditation-related activities and ensuring compliance with accrediting bodies.
• Manage all campus and departmental surveys, analyzing results to inform institutional improvements.
• Oversee and coordinate all committees supporting institutional planning, assessment, and accreditation efforts. e.g. Assessment Council

Program Review and Continuous Improvement:

• Develop and implement a system for assessing the effectiveness of institutional, academic, and co-curricular programs and services.
• Coordinate college-wide systems of academic and service area program reviews, providing orientation and support to departments in designing and conducting reviews.
• Compile, analyze, and disseminate data on various aspects of the College to support continuous improvement initiatives.

Reporting and Documentation:

• Compile and produce the College's annual end-of-year report, synthesizing data and outcomes from across departments.
• Provide relevant, timely, and accurate information to the administration and faculty in support of program review, planning, budgeting, and decision-making processes.

Collaboration and Communication:

• Collaborate effectively with College administration, faculty, and staff to ensure alignment with institutional goals and strategies.
• Provide training sessions on assessment, planning, and data utilization to enhance institutional effectiveness.

QUALIFICATIONS

Education and Experience:

• Master’s degree in a relevant field such as curriculum, instruction, design, quantitative or qualitative research, or a related area from a regionally accredited college or university.
• A minimum of 5 years of experience in higher education, with a focus on assessment, institutional research, curriculum development, or a related field.
• Knowledge of accreditation processes, including MSCHE expectations and requirements, as well as federal and state reporting standards.
• Demonstrated increasing responsibilities within an educational setting.

Technical Skills:

• Proficiency in data management, statistical analysis, and reporting tools, with experience in software such as Jenzabar, Infomaker, Excel, and PowerBI.
• Strong computer skills, particularly in Microsoft Office products (Word, Excel).
• Familiarity with integrated software systems and database report writers.

Core Competencies:

• Ability to collaborate effectively with College administration, faculty, and staff to reach consensus on student learning outcomes and apply benchmarking techniques.
• Strong analytical and problem-solving skills, with the ability to collect, manage, analyze, and interpret a broad range of institutional data.
• Excellent written and oral communication skills, capable of presenting complex material clearly and effectively.
• Strong organizational skills with attention to detail, able to prioritize multiple tasks in a fast-paced environment and meet strict deadlines.
• Creative problem-solving abilities, with the capacity to work both independently and collaboratively as part of a team.
• Excellent customer service skills, demonstrating a commitment to supporting the College’s mission and representing the College positively.
• Strong interpersonal skills, with the ability to build cooperative working relationships and interact professionally with others.

Additional Requirements:

• Ability to work extended hours as needed to meet deadlines and project requirements.
• A detail-oriented and organized approach to managing responsibilities.

Preferred Qualifications:

• Higher Education experience.
• Familiarity with student information systems and data analysis software.
• Experience in academic records management and administrative organization.

ENVIRONMENT

TRAVEL REQUIREMENTS

• Occasional travel to attend professional meetings

EQUIPMENT/MACHINERY USED

• Computer/ Laptop
• Photocopier
• Telephone
• Shredder

PHYSICAL DEMANDS/REQUIREMENTS

• The person in this position needs to regularly move about inside the office to access file cabinets, office machinery, etc.
• Regularly maintain balance while walking, standing, crouching or running
• Regularly required to climb stairs
• Regularly bending the body downward and forward by bending leg and spine.
• Regularly required to grasp objects, type, pick up objects, move objects or hold objects
• Regularly required to reach up and out with hands and arms
• Regularly required to remain seated in a normal position for long periods of time
• Occasionally required to stand for long periods of time
• Occasionally required to stoop, kneel, crouch, crawl, bend, reach, extending, pulling and/or pushing
• Occasionally moves about on foot to accomplish tasks, particularly for long distances or moving from one worksite to another or about the campus.
• Routinely required to talk and hear
• Routinely required - Close vision (clear vision at 2 inches or less)
• Routinely: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing documents, data and figures; viewing a computer terminal; moderate reading.
• Routinely: Able to see and read computer screens
• Routinely: Able to read fine print and/or normal size print

HEARING / SPEAKING / VISION

• Regularly Required to talk and hear
• Regularly Close vision (clear vision at 2inches or less)
• Routinely The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing documents, data and figures; viewing a computer terminal; moderate reading
• Routinely Able to see and read computer screens
• Routinely Able to read fine print and/or normal size print

* PLEASE NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibility that are required of the employee for this job. Duties, responsibility and activities may change at any time with or without notice.

NON-DISCRIMINATION STATEMENT

Rosemont College is proud to be an Equal Employment Opportunity Employer and does not discriminate in its employment practices or in its educational programs or activities based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. It is our intent that all qualified applicants will receive equal consideration for employment.