Accounts Payable Specialist

Accounts Payable Specialist

Location: Oldsmar, FL (On-site)
Company: GenerX Generators LLC (a Canter Power Systems Company)

About the Role

GenerX Generators LLC, along with its affiliated GenerX entities, is part of the Canter Power Systems family—the nation’s leading standby generator installer. With operations supporting residential and commercial customers nationwide, we operate in a fast-paced, results-driven environment that values accuracy, accountability, and operational excellence.

We are seeking an Accounts Payable Specialist to support accounting operations across GenerX and its related entities. This role is critical to ensuring timely, accurate, and compliant processing of vendor invoices, payments, and tax reporting obligations. The ideal candidate is detail-oriented, highly organized, and thrives in a high-volume, multi-entity environment.

Key Responsibilities

• Process vendor invoices accurately and timely, ensuring proper coding, approvals, and compliance with company policies across GenerX entities
• Manage full-cycle accounts payable, including invoice entry, payment processing (ACH, checks, wires), and vendor maintenance
• Reconcile accounts payable subledger to the general ledger; research and resolve discrepancies
• Maintain vendor master data, including W-9 collection, validation, and payment terms
• Track and manage 1099-eligible vendors and payments in accordance with IRS regulations
• Prepare, review, and support annual 1099 reporting, including data validation, reconciliations, and coordination with external tax providers or filing platforms
• Respond to vendor inquiries related to invoices, payments, W-9s, 1099s, and tax classifications
• Support month-end and year-end close activities related to accounts payable, accruals, and reconciliations
• Assist with employee expense report processing and integration with payroll and expense management system
• Ensure compliance with internal controls, approval workflows, and audit requirements
• Participate in process improvement initiatives to enhance efficiency, accuracy, and scalability of AP operations
• Support ERP system implementation and optimization efforts, including testing, data validation, and workflow alignment
• Collaborate with operations, procurement, accounting, and finance teams across GenerX entities to resolve invoice, payment, and vendor setup issues
• Assist the Controller and accounting leadership with special projects as needed

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
• 2–5 years of accounts payable experience, preferably in a high-volume or multi-entity environment
• Hands-on experience with 1099 reporting, W-9 compliance, and vendor tax classification
• Strong understanding of accounts payable processes and basic accounting principles
• Experience working within an ERP system (e.g., NetSuite, Microsoft Dynamics, or similar platforms)
• High attention to detail with strong organizational and time-management skills
• Ability to meet deadlines in a fast-paced environment with competing priorities
• Proficiency in Microsoft Excel and accounting systems
• Strong communication skills and a collaborative, team-oriented mindset