Audit Report Coordinator

Company Overview 

Our mission is to protect patient safety by sharing information and developing processes related to the integrity of the healthcare supply chain and the quality of its materials. 

Our focus is on building strong partnerships between pharmaceutical manufacturers and suppliers. Rx-360’s goal is to ensure the integrity of supply chains through member-led working groups and audit programs. 

We are a community of life-science and medical device thought leaders committed to driving positive change within the industry. 

We believe that aligning our actions with our mission leads to a meaningful and lasting impact on the industry and patients worldwide. Join us in advancing the future of supply chain integrity and patient safety.

Position Summary and Overview

The Rx-360 Audit Report Coordinator is responsible for facilitating quality audits that align with Rx-360 protocols. This position manages the audit process under the direction of the Senior Manager of Scheduling and Execution. The person in this role facilitates the audit draft report review process among internal and external stakeholders and is responsible for the distribution of the final audit document package deliverable to the auditee and audit sponsors. This role is essential for maintaining a structured and organized approach to audit functions. The person in the role will help contribute to the overall effectiveness and efficiency of the audit processes within Rx-360. 

Roles and Responsibilities

• Manage the audit report process until finalized. This includes acting as a liaison between the auditor, audit sponsor, and the external quality consultant.
• Facilitate multiple review cycles for each audit report through active communication between the auditor, auditee, and audit sponsor. 
• Track reporting deadlines and communicate progress and required timelines to both internal and external stakeholders.
• Distribute information internally regarding the status of all audits from scheduling to completion, and when the audit becomes licensable. 
• Manage the distribution of the final deliverable (audit document package) to stakeholders
• Ensure audit report timelines are adhered to and tracked in Salesforce. 
• Maintain accurate documentation in Salesforce and other audit tracking systems. 

• At least an associate’s degree in project management, business management, operations management, or a similar field of study.
• Ability to organize and communicate the flow of a project to sponsors, stakeholders, internal teams, auditors, and auditees.
• At least five (5) years of experience working in a similar position that requires project or administrative management. 
• Experience in customer service, account management, or other position in a customer-facing role
• At least three years of experience managing databases, CRM, or other customer management software. 
• Strong communication skills - ability to communicate clearly via email, host internal and external meetings, communicate via internal platforms (i.e., Microsoft Teams) 

Preferred:

• CAPM or other project management certification
• Experience using Salesforce