Accounts Payable Specialist

 The Accounts Payable Specialist position is primarily responsible for the management and execution of the invoice payment process. This includes associated record keeping of accounts payable. The position also includes assisting the Comptroller with accounting projects as well as other duties within the Accounting Department. 

· Review submitted invoices for accuracy and proper authorization as well as general ledger coding.

· Input invoices into the Accounts Payable system and process payments. 

· Prepare invoice packet with check or ACH authorization for signature.

· Update and maintain accounting journals, ledgers and other records.

· Maintain database of paid invoices to include documentation.

· Reconcile records with internal company employees and management, or external vendors or customers.

· Reconcile and post daily receipts deposits.

· Create master vendor file for OFAC reporting purposes.

· Perform a variety of general accounting support tasks in the accounting department, to include Board Package preparation.

· Maintain lease documents and schedules.

· Maintain proper documentation for Vendor Management purposes.

· Maintain Amazon Purchasing User Rights.

· Recommend actions to resolve discrepancies.

· Other projects and/or duties as assigned.  

Position Requirements:

· At least 5 years Accounts Payable experience. 

· Solid organizational, mathematical and analytical abilities. 

· Excellent written and oral communication skills. 

· Associates degree or higher. 

· Must possess good written and oral communication, organizational and interpersonal skills. 

· Good problem solving and the ability to prioritize tasks are essential. 

· Must have working knowledge of Microsoft Word and Excel. 

· Visual and mental concentration are necessary for accurately performing tasks, working at a computer for long periods of time in a fast-paced environment and handling frequent interruptions.