About this position
Summary/objective
Responsible for managing the accurate processing of vendor payments in the ERP for inventory purchases and in the ERP and Ramp for non-inventory purchases. Maintains accurate vendor records, including tax information. Produces vendor 1099s. Trains staff members.
Essential functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Hiring, training, motivating, and evaluating accounts payable staff
- Supervises accounts payable staff and ensures accurate and proper invoice processing, payments, and approvals, while complying with policies and procedures
- Processes inventory invoices and payments in Rollmaster
- Processes non-inventory invoices and payments in ERP and Ramp as necessary
- Processes reimbursement requests in Ramp
- Ensures compliance with sales tax on appropriate invoices
- Interface with employees and vendors regarding invoices, payments, and supplier information
- Support the year-end audit process
- Maintaining accurate and complete financial, employee, and client records
Competencies:
- Analytical Thinking - Applies logic to solve problems and get the job done
- Client Service - Responds to the internal clients and anticipates their needs
- Creative Thinking - Looks outside the box, develops new strategies
- Evaluation Skills - Evaluates according to accepted methodologies
- Excellent Communication - Uses language effectively to gather information and facilitate an exchange of ideas
- Flexibility - Adapts to changes while remaining focused on goals, applies knowledge to new circumstances
- Results Driven - Achieves goals in a timely manner while providing excellent client service
- Self-Motivated – The person must be a self-starter with the drive to complete assigned tasks and responsibilities.
- Time Budgeting – Be able to optimize the use of your workday by prioritizing tasks
- Verbal Communication - Speaks with clarity, precision, and purpose in small and large groups
- Writing Skills - Possesses excellent writing and grammar skills, including the ability to write concisely, clearly, and logically
Supervisory responsibilities: Supervises the A/P Specialists
Work environment: Office environment, temperature-controlled
Physical demands: Must be able to bend and lift up to 25 pounds occasionally
Travel required: Occasional travel to assist stores or attend conferences
Required education and experience:
- High school diploma, GED, or equivalent
- High proficiency in Accounts Payable processing in ERP-type systems in a high-volume, complex environment
- General proficiency with computers and Google Suite or Microsoft Office experience
- 5+ years of accounts payable experience
- 2+ years of supervisor experience
Preferred education and experience:
- Associate's degree in the accounting field
Salary Information