Payroll Specialist

Overview We are seeking a detail-oriented and organized Accounting Clerk to join our team. The ideal candidate will play a crucial role in maintaining accurate financial records, processing transactions, and supporting the overall accounting functions of the organization. This position requires a strong understanding of accounting principles and proficiency in various accounting software.

Responsibilities:

Accounts Receivable:

· Review job invoices from the previous day for accuracy.

· Find and fix any billing errors from jobs prior day.

· Follow up on open jobs where payment was not collected from prior day

· Follow collection process and collect on open jobs not paid

· Maintain accuracy of Accounts Receivable and Customer Accounts

· Ensure jobs are closed and accounted for in the correct period

· Account for and recognize deferred revenue and maintain accounts

· Maintain Service Partner Plan billing and collections. 

Accounts Payable:

· Ensure all purchase orders are closed out for Month End

· Enter bills timely and accurately

· Code all invoices to the correct GL accounts and cost centers

· Reconcile Supplier Statements for accuracy

· Enter all Credit Card transactions

· Reconcile Credit Card statements monthly

· Track Credits for Warranty returns

· Maintain Accounts Payable Report for accuracy

· Properly account for prepaid expenses and recognize in correct period

· Submit Credit Applications to new vendors as business expands

· Capture W9’s for all new vendors/1099 experience 

Payroll:

· Review time sheets for mis-punches and accuracy 

· Release hours worked to employees for review, dispute, or approval

· Run payroll reporting to properly calculate commission 

· Enter commission pay for Job Based work into payroll module

· Ensure proper payroll method is utilized for variety of departments (Commission/Hourly/Salary)

· Knowledge of overtime premium laws for blended pay

· Administer bonuses as needed

· Import Payroll GL into Accounting Software

· Process 401k, Workers Comp, and payroll accruals

General: 

· Reconcile bank statements monthly

· Analysis of employee expenditure

Experience:

· Previous experience in an accounting or finance-related role is preferred (2-5yrs)

· Proficiency in accounting software including QuickBooks, Intacct, Paylocity, Service Titan, is highly desirable.

· Strong data entry skills with attention to detail and accuracy.

· Familiarity with payroll management processes

· Knowledge of basic accounting principles and practices is essential.

· Excellent organizational skills and the ability to manage multiple tasks effectively.

· Strong communication skills to collaborate with team members and other departments.

· Strong Knowledge of Microsoft Excel; Pivot Tables, V-Lookup

· Time Management and ability to meet deadlines

Benefits: 

· 6 paid holidays

· 4% 401k match

· 75% of the employee medical is covered by employer 25% family after 60 days

· 40 hours sick time

· 40 hours vacation

· Work life balance

· Short term disability provided by company

If you are passionate about numbers and possess the necessary skills to contribute to our accounting team, we encourage you to apply for this exciting opportunity.